Event Coordinator

at  Materialise

FULL-TIME

Are you cool, calm, and collected with a knack for coordination? A part-time juggler with a full-time nose for prioritization and an all-around awesome person? And have you always wanted to take charge of virtual and in-person events while working in a young, dynamic, and supportive marketing agency? Then you might just be our next Event Coordinator.
What you will do

Event and project management

• Manage virtual and in-person events with a special focus on quality, flexibility, and customer satisfaction
• Translate each project into a set of concrete deliverables and coordinate a timely delivery within budget
• Coordinate event logistics and publicity
• Coordinate the design, production, and distribution of advertising with the support of our in-house teams
• Plan all event-related tasks in Scoro, our planning tool, while respecting the agile workflow
• Attend events if/when necessary to facilitate their success

Collaboration and communication

• Work closely with all your colleagues in the internal marketing agency and ensure all necessary parties are aligned
• Ensure alignment with internal clients (campaign managers from our different divisions and regions) on status and performance
• Advise on tactics and best practices for each event
• Encourage and build trusting relationships
• Communicate effectively with a wide variety of external suppliers

Reporting and administration

• Take responsibility for all the administrative and financial follow-up of your projects
• Handle all post-event reporting and retrospectives, sharing your findings with the relevant colleagues
• Deliver all projects successfully, meeting the established quality requirements and deadlines

Why you’ll love it

• A full-time position in a healthy, growing, and flexible work environment
• A diverse, challenging, and rewarding role — you’ll certainly never be bored!
• Become an integral part of a young, dynamic, supportive, and fun(!!!) team
• A forward-thinking company that highly values openness, trust, and team spirit

Your profile

• You have 5 years of experience in marketing and event coordination
• You have excellent organizational and planning skills
• You are very detail-oriented
• You are able to handle pressure and have a hands-on and resourceful attitude
• You can juggle multiple tasks and identify priorities
• You are a team player: you can easily motivate and engage others to bring out the best in themselves
• You are customer-oriented, open-minded, and creative
• You are not afraid to take initiative
• You have excellent communication skills in English, both spoken and written. Any other languages are a plus
• You want to challenge yourself on a daily basis in a very diverse job
• You are available to start as soon as possible

Location and type of contract

• Leuven, Belgium
• Full-time
• Hybrid
• Associate level

Working at Materialise
Materialise is a dynamic, international high-tech company, founded in 1990 and headquartered in Belgium, with over 2,300 employees worldwide. Materialise’s mission is to innovate for a better and healthier world through its software and hardware infrastructure and in-depth knowledge of additive manufacturing (also known as 3D printing). Our customers are in diverse industries, such as automotive, aerospace, medical, research, and academia.
As a growing company, Materialise is always looking for enthusiastic professionals who want to work in an environment full of revolutionary technology and surrounded by people passionate about their work.

Please refer the Job description for details