Event Coordinator

at  Media IQ Recruitment

Do you have event management experience?
Want to work for a highly respected media and events company?
Like the idea of helping to organise awards evenings, exhibitions and conferences?
If yes, please read on.

THE ROLE OF EVENT COORDINATOR

To help with the coordination and organisation of business Awards Evenings, Forums and Roundtable events as well as assisting with 2 annual exhibitions.

Awards events:

• Work with the web team and marketing manager to keep the in-house awards platform and website up to date with awards branding, sponsor logos, judges details and category criteria.
• Monitoring entries and updating the editorial/sales teams.
• Collate award entries and sending to sponsors/judges.
• Help organise the judging days, either face to face or virtually.
• Manage all the communication with finalists and winners.
• Work with the production team to produce finalist/winner logos, certificates, finalist and winner’s e-brochures etc.
• Monitor table sales and the collation of the guest names and dietary requirements both via the website and email.
• Send all table bookers/sponsors/VIP guests final details and provide the main point of contact for any table booking enquiries.
• Help in the research and production of sponsored assets and negotiate with suppliers.
• Source, order and proof trophies for each event.
• Prepare all onsite material and equipment and organise transportation to the venue.
• Managing the table setup onsite (name places, centrepieces, sponsor assets etc.)

Forums

• Work with the marketing and web team to set up the website for registrations.
• Manage online registrations and keeping track of attendance numbers, dietaries requirements etc.
• Managing the badging and registration of delegates onsite.
• Coordinating the transportation to the venue of all onsite equipment, signage etc.

Roundtable events

• Liaising with the editorial team to help organise round table events. This will include emailing invites to potential delegates, collate responses and monitor attendee numbers.
• Researching possible venues and catering options, managing all logistics with the chosen venue.
• Keep a running budget for the event and ensure costs are kept within the budget provided by the Commercial Director.
• Liaising with the sponsor coordinator.
• Manage the virtual/physical event on the day.

REQUIREMENTS FOR THIS EVENT COORDINATOR ROLE:

• Event management experience (MUST HAVE)
• Experience of organising awards evenings (desirable)
• Strong administration skills
• High attention to detail
• Highly articulate, confident and eager to learn and develop
• Able to work from Central London offices twice a week
• 2:1 Degree (or higher)
• Strong written and spoken English
• Team player
  If you think that you could be the Event Coordinator that our client is looking for, please apply