Event Coordinator

at  Waterton Lakes Lodge

WORK CONDITIONS AND PHYSICAL CAPABILITIES

Attention to detail, Work under pressure, Tight deadlines, Fast-paced environment, Overtime required

ADDITIONAL SKILLS

Develop risk management plans, Recruit, hire and supervise staff and/or volunteers, Co-ordinate contract services

ADMINISTRATIVE AND COORDINATION SKILLS

Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events, Administer revenues and expenditures and assist in preparing financial reports, Co-ordinate and monitor conference and meeting activities and attend to related details, Arrange for production or purchase of promotional products, Assist in budget preparation, Assist in site selection and attend to related details, Arrange for shipping, receiving and storage, Implement social programs, food and beverage, transportation, and other services, Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment, Co-ordinate media services,
Confirm and co-ordinate speakers

AREA OF WORK EXPERIENCE

Tourism associations, Resort, Multi-purpose facilities, Hotel, motel, resort, Community service organization, Conference and meeting planning companies

PLANNING AND MANAGEMENT SKILLS

Promote conference and meeting services or special events, Inspect and select sites, Develop marketing and communication plans, Develop media strategies and public relations activities, Prepare, present and manage budgets, Develop sponsorship, partnership or fundraising programs, Review bids and negotiate costs, Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services, Plan and arrange for accommodation and transportation services, Plan and arrange for trade shows and exhibits, Plan schedules, goals and objectives, Research and design special events programs, Plan for VIP arrangements, Plan for translation and interpretation services, Plan for traffic and crowd control and security, Plan for social events and guest programs, Develop policies and procedures and attend to other management responsibilities, Prepare final financial and other reports, Manage Event Logistics, Identify human resources requirements

SPECIFIC SKILLS

Establish and maintain contact with suppliers, Maintain financial records, Invoice clients, Ensure compliance with government regulations

EDUCATION

Secondary (high) school graduation certificate

EXPERIENCE

1 year to less than 2 years

Please refer the Job description for details