Event Sales and Logistics Coordinator

at  LUXE Modern Rentals Inc

Job Title: Event Sales and Logistics Coordinator
We are seeking a highly organized and detail-oriented Event Sales and Logistics Coordinator to support our sales and operations teams, ensuring seamless event execution and exceptional customer experiences.

QUALIFICATIONS:

• Diploma or degree in Event Planning, Hospitality, or a related field.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn rental software quickly.
• Excellent verbal and written communication skills.
• Problem-solving skills and the ability to think on your feet to solve logistical challenges quickly and effectively.
• Customer service orientation with a strong commitment to professionalism and client satisfaction.
• Familiarity with event-specific tools or software (e.g., rental management platforms or CAD layouts) is a nice-to-have, but not required.
• Adaptability to juggle multiple responsibilities and thrive in a fast-paced, dynamic environment.

KEY RESPONSIBILITIES:

• Order Management: Collaborate with senior account managers and sales to input, update, and manage rental orders accurately, ensuring a smooth client experience.
• Client Coordination: Communicate with clients and venues to organize and confirm logistics, ensuring every detail is captured and addressed.
• Administrative Support: Perform general office tasks such as filing, data entry into rental software, managing calls, emails and maintaining accurate records.
• Project Tracking: Organize and monitor project details to keep timelines on track and information accessible for all stakeholders.
• Vendor Coordination: Work with third-party vendors and suppliers to coordinate delivery schedules, rental items, and additional services as needed.
• Client Follow-Up: Conduct post-event follow-ups to gather feedback and address any outstanding concerns or requests.
• On-Site Support: Occasionally attend events to oversee logistics, troubleshoot issues, and act as a point of contact for clients or the operations team.
• Proposal Assistance: Assist the sales team by preparing proposals, contracts, and quotes, ensuring they are delivered in a timely and professional manner.
• Office Support: Help with general office upkeep, such as ordering supplies, ensuring the workspace remains organized, and providing support for team meetings or presentations.

ABOUT THE ROLE:

This position requires a proactive individual who can juggle multiple responsibilities, adapt to changing priorities, and contribute to the success of both office operations and event execution. You’ll be an essential member of the team, bridging the gap between clients, vendors, and internal departments to deliver outstanding results.