Events Admin

at  Marriott International Inc

Job Number 24180320
Job Category Food and Beverage & Culinary
Location JW Marriott Marquis Hotel Dubai, Sheikh Zayed Road, Business Bay, Dubai, United Arab Emirates, United Arab Emirates VIEW ON MAP
Schedule Full-Time
Located Remotely? N
Relocation? N
Position Type Non-Management

At JW Marriott®, treating guests exceptionally starts with the way we treat our associates. Because we believe it takes people who genuinely love what they do to create a truly extraordinary experience.
Here at JW Marriott Marquis Dubai, we are looking for talented individuals, to join our amazing family and in return we are able to offer you the following:

Act as a support to the event coordinators, executives and managers

• Administrative event execution as highlighted by the Sr. management of the department. This will vary depending of business needs & department requirements.
• In charge of the (digital) event signage throughout the hotel.
• Prepare weekly ESS reports. Prepare reports & coordinate requirements for the ESS (event satisfaction survey) meeting.
• Handle daily/ weekly tasks to include; preparing the BEO meeting material, daily distribution of event details to the rest of the hotel, managing meal vouchers, weekly Group Resume/ BEO distribution, valet forecast, events overview, business calendar, etc.
• Daily actualization of the event manager’s events by checking the actual revenue in Opera and changing the status to actual in the system.
• Filing of paperwork ( e.g. Post event filing, MRW filing, etc.) according to Marriott Standards
• Handling 15-min training topics, monthly training calendar & timely submission to HR.
• Handling of the purchasing tool, raising Purchase Orders (PO’s), dealing with finance and other system support.
• Handling department payroll
• Designing floor plans in the hotels floorplan tool.
• Handles all the Internal meetings
• Handles External meetings equal to or less than 50 pax/ 50 rooms per night assigned.
• Focus to communicate and deliver outstanding events to the customer.
• Focus on future planning potential problems and/or conflicts from a service/planning point of view and solutions towards them to improve guest satisfaction and planning efficiency.
• Finalize the billing process with Billing team/ accounting.
• Strong intuitive support for the event planning team.
• Guidance and support throughout the event.
• Be available as needed during the event phase for their assigned groups,
• Attend and prepare the daily communication tool; “BEO” meeting.
• Identify up-selling opportunities. Up-sell last minute items accurately.
• Show around in connection with in-house functions.
• Coordinate welcome packages and thank you letters/gifts.
• Performs other related tasks as assigned by management.Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

Marriott Hotels strive to elevate the art of hospitality, innovating at every opportunity while keeping the comfort of the oh-so-familiar all around the globe. As a host with Marriott Hotels, you will help keep the promise of “Wonderful Hospitality. Always.” by delivering thoughtful, heartfelt, forward-thinking service that upholds and builds upon this living legacy. With the name that’s synonymous with hospitality the world over, we are proud to welcome you to explore a career with Marriott Hotels. In joining Marriott Hotels, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you.
JW Marriott is part of Marriott International’s luxury portfolio and consists of more than 100 beautiful properties in gateway cities and distinctive resort locations around the world. JW believes our associates come first. Because if you’re happy, our guests will be happy. JW Marriott associates are confident, innovative, genuine, intuitive, and carry on the legacy of the brand’s namesake and company founder, J.Willard Marriott. Our hotels offer a work experience unlike any other, where you’ll be part of a community and enjoy true camaraderie with a diverse group of co-workers. JW creates opportunities for training, development, recognition and most importantly, a place where you can pursue your passions in a luxury environment with a focus on holistic well-being. Treating guests exceptionally starts with the way we take care of our associates. That’s The JW Treatment™. In joining JW Marriott, you join a portfolio of brands with Marriott International. Be where you can do your best work, begin your purpose, belong to an amazing global team, and become the best version of you