Events and Communications Officer (AMS Elections)

at  Alma Mater Society of UBC Vancouver

The Alma Mater Society (AMS) is the University of British Columbia’s (UBC) student society, and works to improve the academic, social and personal lives of the 56,000 UBC students at its Vancouver campus. The AMS also runs nine food and beverage outlets, a catering and conference operation, and the AMS Student Nest, providing on-campus employment opportunities and generating revenue that goes directly back into supporting the students at UBC.
Position title: Events and Communications Officer
Reports to: Elections Administrator
Supervises: None
Employee status: Term, Appointed
Length of term: November 2024 - March 2025
Hours per week: 5 hours per week (Nov to Dec) to 15 hours per week (Jan to Mar)
Compensation: $18.50 per hour
Job Summary
The Events and Communications Officer (ECO) serves as the primary liaison between AMS Elections and the UBC student body. Their goal is to build up as much interest as possible, in the lead-up to, and during the election period. The ECO plans and organizes events for the AMS Elections, including Elections Results Party, All-Candidates Meeting, Candidates’ Forums, and The Great Debate. They will also work with MarCom and AMS Communications to conceptualize and oversee all promotions of the AMS Elections. The AMS Elections is an independent, autonomous committee of five students that oversees elections and referendums for all students!

Duties and Responsibilities

• Collaborates with venues to reserve event spaces and plan event layout and design
• Schedules and manages all events from start to end
• Organizes facilities and details including decor, catering, equipment, and entertainment
• Ensures compliance with legal, health and safety obligations
• Coordinates plain language resources to facilitate engagement in electoral processes
• Develops a social media strategy to reach all students
• Creates and edits “stories” and other short videos to post on TikTok and Instagram
• Brainstorms new marketing opportunities and campaigns to encourage participation
• Organizes collaborations with other campus voices, including media outlets, clubs, and societies to implement promotional opportunities

Skills and Qualifications

• Be a currently registered student of UBC Vancouver
• Cannot be currently in a position where there may be a conflict of interest*
• Ability to attend weekly meetings, with frequent meetings from January to March
• Ability to work well independently and as a team member
• Understanding of the importance of committing to impartiality and confidentiality
• Strong time management and organizational skills
• Ability to manage multiple projects and tasks independently
• Experience organizing events is an asset
• Careful attention to detail
• Upbeat, fun, and outgoing personality and knowledge of social media trends are assets
• Cannot be a candidate in the elections for AMS executives, constituencies (faculty groups), the Board of Governors, the Senate, the Ubyssey and the Student Legal Fund Society. Cannot be a member of the AMS Council, an Associate Vice-President of the AMS, an AMS Service Coordinator, or an executive of any constituency. Cannot be holding any position to which they have been appointed by (or in which they report to) the AMS Council, an AMS Executive, the Managing Director, the Student Services Manager, or anyone in the preceding list.

• Collaborates with venues to reserve event spaces and plan event layout and design
• Schedules and manages all events from start to end
• Organizes facilities and details including decor, catering, equipment, and entertainment
• Ensures compliance with legal, health and safety obligations
• Coordinates plain language resources to facilitate engagement in electoral processes
• Develops a social media strategy to reach all students
• Creates and edits “stories” and other short videos to post on TikTok and Instagram
• Brainstorms new marketing opportunities and campaigns to encourage participation
• Organizes collaborations with other campus voices, including media outlets, clubs, and societies to implement promotional opportunitie