Events and Film Liaison

at  District of West Vancouver

(PERMANENT FULL-TIME)

Located on the traditional, ancestral and unceded lands of the Musqueam, Squamish, and Tsleil-Waututh Nations, West Vancouver is a vibrant community on the North Shore and home to parks, beaches, and to sports, recreation and arts amenities. Our dedicated staff deliver services, operate facilities and run the programs that enhance the well-being of our community. We are seeking employees with a passion for public service who share our commitment to creating a complete, inclusive and livable community.

The District of West Vancouver is seeking a Permanent, Full-Time Events and Film Liaison to join the Parks, Culture & Community Services division. This position will be responsible for facilitating special events and filming within the District. This position requires the incumbent to:

• review and evaluate special event proposals, and issue permits when approved;
• attend and monitor events to ensure compliance with guidelines and permits; may be required to direct traffic and provide emergency first aid;
• provide direction to one or more events staff and coordinate volunteer and clerical work;
• develop event plans for annual events such as West Vancouver Community Culture Fest, National Indigenous Peoples Day, Canada Day and Harmony Arts Festival;
• support applications for grants, or sponsorship proposals to funding to support District events;
• coordinate District and sponsor receptions including catering, entertainment and production equipment;
• assist the Special Events team in the development of marketing plans and collateral for annual District events;
• prepare and develop content for the District websites and signage for events;
• maintain and prepare records, statistics, correspondence, and reports;
• review filming applications; identify requirements, disruptions and risks to the public and the environment;
• liaise with film organizers and communicate special requirements and standards of conduct;
• ensure insurance and approval requirements are met; determine if additional staffing is required;
• work with District’s Integrated Special Events and Film team in coordinating the processing and approval of filming applications;
• inspect site preparations to confirm adherence to District requirements and authorize adjustments within defined limits; and
• other related duties as required.

The preferred candidate will possess: the ability to establish and maintain effective working relationships with internal and external partners and community organizations; the ability to exercise independence of judgment, initiative, tact, and diplomacy; considerable knowledge of the policies, programs, bylaws, activities, and rules governing the work
The successful candidate has a valid Emergency First Aid Certificate; Driver’s License for the Province of British Columbia; diploma in a related discipline plus considerable related experience, or an equivalent combination of training and experience. The successful candidate will be required to supply a police information check and a copy of their credentials.
This posting does not list all the duties of the position, nor does it fully detail the required skills, knowledge and abilities, licenses and certificates required of candidates. For details please refer to the Class Specification which is available for inspection in the Human Resources Department or on WestNet.
Position Status:
Union (WVMEA) – Permanent, Full-Time
Hours of Work:
37.5 hours per week (hours and days of work may vary and will include weekend and/or early morning or evening hours)
Starting Rate of Pay:
$37.21 per hour
This position has a pay structure with five steps which increases based on hours worked.
Closing Date:
11:59 p.m. on September 6, 2024.
To Apply:
Please visit the District of West Vancouver’s Career Centre at www.westvancouver.ca/careers to apply for this position.
We want to thank all applicants, however only those chosen for an interview will be contacted.

• review and evaluate special event proposals, and issue permits when approved;
• attend and monitor events to ensure compliance with guidelines and permits; may be required to direct traffic and provide emergency first aid;
• provide direction to one or more events staff and coordinate volunteer and clerical work;
• develop event plans for annual events such as West Vancouver Community Culture Fest, National Indigenous Peoples Day, Canada Day and Harmony Arts Festival;
• support applications for grants, or sponsorship proposals to funding to support District events;
• coordinate District and sponsor receptions including catering, entertainment and production equipment;
• assist the Special Events team in the development of marketing plans and collateral for annual District events;
• prepare and develop content for the District websites and signage for events;
• maintain and prepare records, statistics, correspondence, and reports;
• review filming applications; identify requirements, disruptions and risks to the public and the environment;
• liaise with film organizers and communicate special requirements and standards of conduct;
• ensure insurance and approval requirements are met; determine if additional staffing is required;
• work with District’s Integrated Special Events and Film team in coordinating the processing and approval of filming applications;
• inspect site preparations to confirm adherence to District requirements and authorize adjustments within defined limits; and
• other related duties as required