Events and Rentals Coordinator

at  Tourism Industry Association of Ontario

• Company Summary:ORGANIZATION DESCRIPTIONThe Diefenbunker is Canada’s most significant surviving Cold War artifact — it is an impressive four-storey underground facility that operated as the country’s central communications headquarters during the Cold War, ready at any moment in case of a nuclear attack. Today, it is a one-of-a-kind museum and national historic site, telling stories of national and international importance and welcoming visitors from around the world.
• Location: Ottawa, ON (Carp)
• Date Posted: 29 Jan 2025
• Closing Date: 14 Feb 2025
• How to apply:TO APPLYIf you are interested, please send your cover letter and resume via email to c.hunter@diefenbunker.ca with the subject line “[Your Name] – Events and Rentals Coordinator”.Thank you to all applicants for their interest. Only candidates selected for an interview will be contacted.Please note that there is no public transportation to the Diefenbunker from downtown Ottawa.Diefenbunker: Canada’s Cold War Museum is an equal opportunity employer and welcomes diversity in our workforce. Should you require any accommodation during the application or hiring process, please contact our team at the email address above.For more information about the Diefenbunker, please visit diefenbunker.ca.
• Job Type: Full-Time
• Job Category: Entry-Level
  Title: Events and Rentals Coordinator
  Reports to: Operations Manager
  Location: Ottawa, ON (Carp)
  Employment Type: Indefinite, full-time with benefits (after probation period), three weeks’ vacation and ten personal/sick days annually. Onsite, 37.5 hours/week Monday to Friday, including occasional evenings and weekends.
  Compensation: $19.70/hour – $21.70/hour
  Application Deadline: Friday, February 14, 2025, at 11:59PM EST

POSITION SUMMARY

The Events and Rentals Coordinator is responsible for the coordination, planning, and execution of internal and external special events and facility rentals. Promoting the Diefenbunker Museum as a venue for private, corporate, and group functions, this position will facilitate rental and event bookings and implement the rentals program, while meeting established revenue goals for this area of the organization. It requires handling numerous details for multiple events and rentals simultaneously in a fast-paced environment.

POSITION REQUIREMENTS

• Ability to provide a Police Record Check;
• Experience - 2+ years of professional experience in coordination of events, customer service and hospitality;
• Standard of Quality– Ensuring clients, suppliers and team members receive a high standard of care in the planning and coordination of events and rentals, with a strong focus on quality and detail;
• Effective Interactive Communication – Excellent communication and interpersonal skills, maintaining a proactive approach to problem-solving;
• Project Management – Strong organizational and time management skills with the ability to multitask and
• work under pressure.
• Software and Suite- Proficiency in project management, design and editing software.
• Certifications – Standard First Aid, WHMIS, SmartServe, Vulnerable Sector Check