Events & Community Engagement Assistant

at  Municipality of Port Hope

The Events & Community Engagement Assistant will play an active role in supporting the planning, delivery, facilitation and supervision of special events and programs within the Municipality of Port Hope, their participants, volunteers; ensure compliance with HIGH FIVE standards, the Health and Safety Regulations; and Municipal Policies and procedures.

• Undertaking support responsibilities related to the oversight and administrative support of community and municipal events in Port Hope.
• Working directly with community event organizers and municipal staff; conducting meetings, site visits, email, and phone correspondence.
• Participate in and assist with program planning and on-site support; includes research and development, implementation, and supervision.
• Perform administrative tasks including updating of files, maintenance of email lists, databases, inventory.
• Assist with the development and execution of event applications, emergency plans, site plans, production schedules, and other logistical planning tools.
• Assist with the development and execution of sponsorship proposals, promotion plans and social media campaigns.
• Assist with the management of facility needs, setup and takedown of tables, chairs and equipment for programs and events.
• Utilize computer skills to create marketing materials, organize digital files, collect and analyze data in consultation with various staff and departments.
• Apply creative thinking and industry research to make suggestions for improvements to events, systems, and communication methods.
• Interact in a positive, professional, courteous, and respectful manner in all meetings, and communications, recognizing the varied viewpoints of stakeholders.
• Adhere to high standards of ethical behaviour and demonstrate understanding that their personal actions impact the public’s perception of the Municipality.
• Perform other duties as assigned by the Special Events Coordinator or designate