Events Coordinator (80%)

at  Caplena

Caplena is an award-winning Swiss tech start-up. It is the AI tool to analyze open-ended feedback, wherever it may come from - helping customers to get from texts to real insights, with ease and in no time. Caplena’s vision is to become the single place of truth for feedback, where customer-centric companies go to understand the needs, wishes and pain points of their customers.
Having closed our second funding round, we’re looking for ambitious personalities who are eager to roll up their sleeves and have an impact. You will become an integral part of our hands-on & fun team (19 people) and have a big impact on the future development of our company. We are fast-growing with 200+ active customers in more than 16+ countries across a multitude of industries including some big names like eBay, Lufthansa and DHL. And we’re just warming up.
Are you the type of person everyone relies on to plan the best holidays and parties? We’re looking for you! We face a huge space of untouched opportunity in different markets, industries, and target audiences. As our Events Coordinator, you’ll bring your highly organized and communicative superpowers to our team, helping us achieve our ambitious growth goals. If you’re a motivated team player with a passion for technology, events, and marketing, then let’s make some magic together!

REQUIREMENTS

• Recent college graduate with a B.S. in Marketing, Event Management, Hospitality Management, Communications, or a related field is preferred
• At least 1 year of professional experience in event planning or coordination
• Proficiency in event management software and tools
• Active contributor to social media channels (Twitter, Instagram, LinkedIn, Facebook).
• Highly organized with outstanding attention to detail; including the ability to manage multiple tasks, prioritize effectively, and meet deadlines
• Tenacious, collaborative spirit with a strong customer focus.
• Strong communication skills and the ability to think on your feet.
• Fluency in English and German, both written and spoken; pr
• Willingness to travel as needed for events.

As our Events Coordinator, your responsibilities will be to:

• Plan and Coordinate Events: research, select, and plan events, including timelines, budgets, and logistics; coordinate with vendors, suppliers, and venues; ensure compliance with legal, health, and safety regulations; collaborate closely with the Marketing team to ensure an integrated approach to promotional activities and brand presence.
• Marketing and Promotion: cook up creative strategies to showcase our brand and reel in leads (like our Caplena app that turned sentiment analysis into a fun, gamified experience!); collaborate hands-on with the Marketing team to promote events; create engaging promotional materials, event content, and social media posts in collaboration with the marketing team; ensure all specific information and materials (e.g., flyers with relevant information) are prepared and used effectively; help dream up and create event presentations that showcase us in fresh, fun, and engaging ways—think outside the box and bring your most creative ideas!
• Relationship Management: build and maintain relationships with clients, vendors, and partners; ensure top-notch client care during events by organizing fun thank-you dinners or other engaging activities; manage our online presence and engagement in relevant societies, communities and groups; and maintain and update online listings and sponsorships.