Events Manager

at  Sunset Tower Hotel

KNOWLEDGE, SKILLS, AND ATTRIBUTES

• Above average organization and communication skills.
• Able to work with all levels of staff. This includes management, hourly and agency staff members, and culinary staff.
• Must have excellent planning skills
• Must be available for clients before, during and after events.
• Must have the ability to work under pressure and deadlines.
• Must have customer service focus with ability to actively listen.
• Is comfortable with change.
• Flexible work schedule to accommodate 365-24/7 environment.
• Ability to work under minimal supervision.
• Must always be able to behave professionally while exercising very high levels of confidentiality and discretion.

POSITION PURPOSE

Responsible for managing events and ensuring deadlines and budgets are adhered to. Directs coordination of activities to prepare for the day of the event.

DUTIES AND RESPONSIBILITIES

• Coordinate details of events such as corporate events, movie premieres, screenings, holiday/after parties, weddings, birthdays, anniversaries, charity events, surprise parties, small business meetings, employee appreciation events.
• Sales outreach new and old business
• Set up appointments and conduct walk throughs.
• Prepare proposal and menu adjustments when necessary.
• Responsible for staying in contact with clients to ensure their needs are met.
• Book events and negotiate fees and menu prices.
• Obtain Events Deposit prior to each event
• Prepare special events permits with city of west Hollywood and fire marshal.
• Manage staff and responsible for event coordination activities.
• Coordinates with staffing agency, security/labor/rental companies for major events.
• Ensure staff is adequately prepared for event.
• Plan menus with clients and Executive Chef.
• Prepare Banquet Events Orders and distribute
• Ensure day of event goes smoothly.
• Work with clients/guest of honor to ensure all requests are met.
• Analyze event performance.
• Send final bill to clients after events to ensure it was a success.
• Prepare event profit and lost report for accounting
• Executes credit card statements at the end of each month
• Prepare Managers forecast weekly and distribute
• Prepare all captain paper work prior to each event
• Communicate via Email to F&B regarding upcoming months of events