Events & Marketing Assistant

at  Mayer Brown LLP

Overview:
Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognised by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.
We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.
If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Business Development and Marketing department in our London office as an Events and Marketing Assistant.
Hours: 9:30 a.m. to 5:30 p.m. some requirements to work outside of these hours to support client facing events. Happy to talk flexible working.
Responsibilities:

The Events & Marketing Assistant will be involved in a variety of event and marketing activities as part of the larger Business Development team the focus of this role is to support the London events and marketing programme. The following list is illustrative:

• Events — working with the Events Manager and Senior Events & Marketing Executive to support client facing/online events for London fee-earners and on occasion support global offices with their events.

This will include:

Research and liaison with third party venues and hospitality suppliers for external/online events upon request.

• The development of event/seminar invitations, compiling target lists through CRM database (InterAction), event planning and administration, management of RSVPs and guest data through InterAction, printing and liaison with in-house design team for event name badges and materials along with on-site responsibility for setup and registration of events on the day.
• Set-up and running of online webinars using Mayer Brown systems, Zoom, Microsoft Teams. Running reports, managing recordings with Multimedia team coordinating with the BD team.
• Working with our Internal support teams (such as IT, HR, Catering and Reception teams on coordinating logistics for our onsite Events held within our own designated Event Space
• Marketing communications — supporting the marketing function with marketing our events and projects

• Supporting the events team with general admin, managing merchandise stock, keeping the our events database up to date, researching venues, online virtual event ideas.

• • Attend food and drink tastings and site visits with the events team when necessary.
    Qualifications:
    Educated to A level or equivalent.
    GCSE English Grade C and above.

Experience, skills and personal attributes:

• Preferably 1+ year of experience in legal or professional services firm
• Preferably 1+ year of experience in business development and/or marketing
• Able to use own initiative and be pro-active
• Excellent organisational skills
• IT literate with strength in research
• Knowledge of using online platforms such as WebEx, Zoom desirable not essential
• High level of emotional intelligence
• Delivery/solution focussed with a strong desire to meet the needs and requirements of internal clients under the pressure of tight deadlines
• Excellent communication skills (written and oral) is essential
• Ability to build relationships across all levels of the business
• Ability to prioritise and multitask.
• Attention to detail, tenacious with a sense of responsibility and ownership
• An understanding of marketing principles and how to apply these to the professional services environment
• A team player who inspires confidence and is able to deal with difficult situations

At Mayer Brown, we are committed to creating a diverse and inclusive work environment that offers our people the opportunity and support they need to succeed.
Our culture promotes mutual respect, acceptance, cooperation and productivity among people from varying backgrounds and values different perspectives and ideas.
One of our core values at Mayer Brown is to promote diversity and inclusion at all levels within the business which is actively supported by our diversity networks - LGBT+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability) and Work and Me (Family).
We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.

• Events — working with the Events Manager and Senior Events & Marketing Executive to support client facing/online events for London fee-earners and on occasion support global offices with their events