Exam Invigilator

at  Macewan University

ABOUT US

MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton’s diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
Our comprehensive undergraduate university offers 59 programs to more than 18,000 full- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.

OPPORTUNITY

MacEwan University is seeking Exam Invigilators for casual appointment opportunities with the Exam Services department. Reporting to the Exam Coordinator, you will ensure that exams are conducted fairly and securely, maintaining the integrity of the examination process by preventing any academic misconduct, and ensuring that all examination procedures are followed according to established protocols, practices, and procedures. You will collaborate with the team to provide invigilation for exams for a diverse range of students with varying needs for accommodated, distance, and deferred exams.

Key responsibilities include:

• Assisting with examination setup by arranging seating, distributing examination materials, and ensuring that all necessary equipment is in place, including adaptive and computer equipment;
• Monitoring and supporting students according to the specific requirements outlined for each individual, including those with special accommodations, while adhering to MacEwan’s rules and regulations governing the examination;
• Escorting students to assigned exam seating locations;
• Providing clear instructions to students regarding examination procedures;
• Patrolling examination venues regularly and discreetly to deter misconduct, while being accessible to address any concerns or questions from students;
• Ensuring a fair, impartial, inclusive, supportive, and responsive environment;
• Maintaining a secure environment by actively preventing and addressing any attempts at academic dishonesty, such as plagiarism, collusion, or unauthorized use of electronic devices;
• Documenting incidents and collaborating with the Exam Coordinator to ensure compliance with established policies, procedures, and protocols; and
• Coordinating and organizing examination materials post-examination, ensuring that all materials are accounted for and returned appropriately.

SKILLS

You will have:

• A high level of integrity, confidentiality, professionalism, punctuality and reliability;
• The ability to demonstrate empathy and intercultural competence in working with stakeholders of diverse backgrounds and abilities;
• The ability to exercise sound independent judgment and discretion, objectivity, open-mindedness, inclusiveness, and avoidance of bias;
• Excellent verbal and written communication skills;
• A friendly demeanor and strong interpersonal skills;
• The ability to follow instructions, while working independently and within a team environment;
• Familiarity with examination procedures and regulations;
• Familiarity with adaptive technology, including text-to-speech, speech-to-text, and digital magnification;
• Strong attention to detail and the ability to maintain focus for extended periods of time; and
• The ability to remain calm and adaptable in response to changing circumstances or unforeseen challenges.

QUALIFICATIONS

• A minimum of a high school diploma.
• A minimum of 1 year of experience working in a professional setting, preferably performing exam invigilation or a similar role.
• Training in Mental Health First Aid would be considered an asset.
• Training in trauma-informed approaches and practice would be considered an asset.
• Experience working with persons with disabilities, in education, or a service-oriented environment is considered an asset.
• An equivalent combination of education and experience may be considered.

POSITION REQUIREMENTS

We are looking for individuals who can work shifts during student exam periods in the academic year, with our peak period falling in December and April during final exams.
The Exam Services Centre operational hours are Monday to Friday, 7:30 a.m. to 6:00 p.m., with the occasional accommodated exam going as late as 9:00p.m, therefore evening shifts are sometimes available. Shifts range between 3 to 8 hours long. The occasional Saturday shift may be requested during peak periods. Please indicate your desired availability in your cover letter.

• Assisting with examination setup by arranging seating, distributing examination materials, and ensuring that all necessary equipment is in place, including adaptive and computer equipment;
• Monitoring and supporting students according to the specific requirements outlined for each individual, including those with special accommodations, while adhering to MacEwan’s rules and regulations governing the examination;
• Escorting students to assigned exam seating locations;
• Providing clear instructions to students regarding examination procedures;
• Patrolling examination venues regularly and discreetly to deter misconduct, while being accessible to address any concerns or questions from students;
• Ensuring a fair, impartial, inclusive, supportive, and responsive environment;
• Maintaining a secure environment by actively preventing and addressing any attempts at academic dishonesty, such as plagiarism, collusion, or unauthorized use of electronic devices;
• Documenting incidents and collaborating with the Exam Coordinator to ensure compliance with established policies, procedures, and protocols; and
• Coordinating and organizing examination materials post-examination, ensuring that all materials are accounted for and returned appropriately