Examinations Coordinator - 1 year contract

at  The Royal College of Physicians of Ireland RCPI

The Royal College of Physicians of Ireland is a postgraduate medical training college dedicated to ensuring that doctors have the skills to provide patients with the best possible care. Founded in 1654, the college supports doctors to enhance their skills, competencies, and professionalism throughout their working lives.
Through its Faculties and Institutes, The Royal College of Physicians of Ireland, offers medical training programmes, examinations, diplomas, and educational courses to equip doctors with the skills and knowledge they need to care for patients and run safe and efficient healthcare systems. It also offers a range of educational diplomas and courses for learners in the wider healthcare sector.

REQUIREMENTS:

The successful applicant will have 2-3 years’ experience in a comparable or education coordination role. Other requirements include:

• Strong communication and interpersonal skills combined with sound judgment are required to facilitate work with a wide range of individuals and groups
• Demonstrated capability and sensitivity to manage key business relationships as the role involves a high degree of interaction and collaboration with key stakeholders
• Self-starter with high motivation and the ability to work flexibly on own initiative and as part of a team to achieve goals within agreed timeframes
• Strong writing, editing and communication skills with experience in drafting and preparing reports, letters, presentations etc.
• Proven organisational capability and high levels of personal effectiveness. The person is expected to handle a varied and diverse workload to meet deadlines while ensuring accuracy, timeliness and attention to detail
• Strong intellectual, analytical and thinking skills
• Strong IT capability, to support the online and remote delivery of examinations. Also advanced MS Excel and Word skills, and the ability to work efficiently with multiple systems of information
• Understanding of data and statistical analysis desirable

The Exams Coordinator will be responsible for the following but are not limited to.

• Coordinate the delivery of selected examinations which includes creation of exams for online application process, online exam delivery, preparation and production of examination paper, attendance at exams in person and remotely, convening board meetings and communication of results to candidates
• Maintain and develop examination question banks to include attendance at question review meetings, editing and categorisation of new questions for input to bank, exporting of statistics, reviewing performance of questions and maintenance of images
• Maintain and update all associated technologies for effective management, coordination and delivery of exams
• Coordinate, attend and support in-person and online Exam Board and Committee meetings, working closely with the Chairperson and Board Members to ensure the efficient running of meetings and follow up on actions arising from the meeting
• Generate and present reports and statistical analysis on relevant examinations, to include candidate performance to support relevant Exam boards and committees
• Maintain all exam candidate profiles, to ensure examination results are accurately processed and recorded through the online system and other data management and information systems as required i.e. In-house platforms, RCPI Website
• Participate in Quality Assurance and Quality Control programmes to support and contribute into the development of examinations to ensure they meet with international best practice
• Act as a customer service liaison and respond in a timely manner to trainee, candidate, examiner and stakeholder queries, gather feedback and escalate to the Manager when required
• Liaise with our international stakeholders to arrange logistics and resources to ensure the efficient delivery of examinations in our overseas centres
• Attend at overseas examinations when required to include

The successful applicant will have 2-3 years’ experience in a comparable or education coordination role. Other requirements include:

• Strong communication and interpersonal skills combined with sound judgment are required to facilitate work with a wide range of individuals and groups
• Demonstrated capability and sensitivity to manage key business relationships as the role involves a high degree of interaction and collaboration with key stakeholders
• Self-starter with high motivation and the ability to work flexibly on own initiative and as part of a team to achieve goals within agreed timeframes
• Strong writing, editing and communication skills with experience in drafting and preparing reports, letters, presentations etc.
• Proven organisational capability and high levels of personal effectiveness. The person is expected to handle a varied and diverse workload to meet deadlines while ensuring accuracy, timeliness and attention to detail
• Strong intellectual, analytical and thinking skills
• Strong IT capability, to support the online and remote delivery of examinations. Also advanced MS Excel and Word skills, and the ability to work efficiently with multiple systems of information
• Understanding of data and statistical analysis desirabl