Executive Administrative Assistant

at  Atomic Energy of Canada Ltd

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AECL operates on land and territories that have, since time immemorial, been the traditional lands of Indigenous peoples in Canada. Together with our contractor, Canadian Nuclear Laboratories (CNL), AECL is committed to advancing reconciliation with First Nation, Métis, and Inuit communities through a renewed relationship based on recognition of rights, mutual understanding and respect, and meaningful engagement, collaboration, and partnership.

WHAT YOU BRING:

• Diploma in Business Administration or related post-secondary education.
• Bilingualism in English and French is preferred.
• Broad experience providing administrative assistance to Executive team members.
• Broad experience in coordinating and managing the calendars of several busy executives, ensuring no conflicts and optimizing their time.
• Initiative and the ability to work independently with minimal supervision, thriving in a team environment; this includes anticipating needs and proactively addressing potential issues before they arise.
• A proactive approach to seeking opportunities to enhance processes and procedures, driving efficiencies and improvements.
• A solid understanding of documentation standards to ensure consistency in writing, style, and layout. Strict attention to detail and accuracy in the maintenance of records, agendas, minutes, electronic files, etc.
• Ability to problem solve and be an effective critical thinker
• Advanced proficiency with Microsoft Office Products (Word, Outlook, PowerPoint, and Excel) as well as an aptitude for learning new software, technologies, and systems.
• The ability to address emerging and unexpected issues calmly and efficiently, with minimum disruption to Executive’s schedules.

WHAT YOU WILL DO:

Supporting up to four Vice Presidents, the Executive Administrative Assistant is responsible for ensuring organization efficiency, customer service, relationships management and delivery on key administrative activities. In this role, you act with professionalism and tact while managing an extensive range of executive-level administrative tasks that are sensitive and confidential in nature. You are organized and thrive in resolving administrative difficulties that are inherent in supporting a diversified team within a fast-paced environment.
You take initiative and juggle competing demands while looking for opportunities to improve administrative processes and practices. You draw on your practical and specialist knowledge of business support process and procedures to respond to internal and external parties with tact and discretion. You think ahead, anticipate needs, and can deliver with minimal direction. Your proactive approach and attention to detail will be highly valued as you collaborate with other executive administrative assistants to ensure consistent outputs, continuing operations, provide seamless support and meet tight deadlines. If you are looking for a role where your contributions are recognized and you can thrive in a dynamic environment, we invite you to apply and join us in achieving excellence together.
You will have the opportunity to make a meaningful impact while in a hybrid work environment with this role working on-site an average of three days per week with occasional travel to various locations to support events and projects while maintaining consistently high service standards.