Executive Administrative Assistant

at  Bank of Canada

DID YOU KNOW?

The role of internal audit at the Bank of Canada is to support management and the Board of Directors in the effective discharge of their responsibilities by bringing a systematic, disciplined approach to evaluating the effectiveness of the Bank’s risk management, control, and governance processes, and by promoting their continuous improvement.

YOUR EDUCATION AND EXPERIENCE

This position requires an administration certificate/diploma or high school diploma and a minimum of two full years of recent work experience providing administrative support services. An equivalent combination of education and experience may be considered.

WHAT YOU NEED TO KNOW

• Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.
• Priority will be given to Canadian citizens and permanent residents
• Security level required: Be eligible to obtain Secret
• There will be no relocation assistance provided
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

TAKE A CENTRAL ROLE

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in our environment.
Building on the principles that have always guided us – excellence, integrity and respect – we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.
With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada’s top employers: Working Here - Bank of Canada
Find out more about the next steps in our Recruitment process.

WHAT YOU WILL DO

Reporting to the Managing Director, Internal Audit, you will be an integral part of the Internal Audit Team in providing clerical and administrative support. You will also be accountable for a wide range of office management and operational support services for the Audit Department.

Your responsibilities will include:

• prioritize and manage inboxes and calendars for Internal Audit senior leadership, schedule and control their schedules, draft meeting agendas, take minutes, and help to prepare background meeting information, including printing documents and/or assembling electronic documentation;
• assist leaders by tracking deliverables and due dates, adding reminders or blocking off time in their calendar to complete tasks and providing updates during your regular touch bases;
• coordinate travel arrangements and support managers with the process for expense claims and assist with departmental budget tracking;
• assisting with basic administrative tasks for TeamMate+ system as well as SharePoint (e.g. management of access);
• participate in departmental projects and initiatives and suggest process improvements while maintaining and updating the department’s systems;
• help plan, coordinate and organize team events and meetings and plan with caterers to provide refreshments to the attendees, where required;
• support meetings by assisting meeting participants with MS Teams or other conference call technologies;
• assist with onboarding and offboarding new team members and external auditors in the department using corporate tools and processes; and,
• proposing improvements to the efficiency and effectiveness of the office including writing procedures, and reformatting and converting documents, and ordering stationery supplies.