Executive Administrative Assistant

at  Bank of Canada

YOUR EDUCATION AND EXPERIENCE

This position requires an administration certificate/diploma or high school diploma and a minimum of two full years of recent work experience providing administrative support services. An equivalent combination of education and experience may be considered.

WHAT YOU NEED TO KNOW

• Language requirement: English and French essential (bilingual) with a minimum starting level of functional (level 4) in second official language. Training may be provided to help reach the required level of fully functional (level 5) in second official language.
• Priority will be given to Canadian citizens and permanent residents
• Security level required: Be eligible to obtain Reliability
• There will be no relocation assistance provided
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

TAKE A CENTRAL ROLE

The Bank of Canada has a vision to be a leading central bank—dynamic, engaged and trusted—committed to a better Canada. No other employer in the country offers you the unique opportunity to work at the very center of Canada’s economy, in an organization with significant impact on the economic and financial well-being of all Canadians. You will be challenged, energized and motivated to excel in our environment.
Building on the principles that have always guided us – excellence, integrity and respect – we strive to be forward-looking and innovative, to welcome people with diverse perspectives and talents, and to earn trust by living up to our commitments and by clearly explaining the intent of our policies and actions.
With our defined-benefit pension plan, benefits, and high flexibility for work life balance - find out more about why we are annually ranked as one of Canada’s top employers: Working Here - Bank of Canada
Find out more about the next steps in our Recruitment process.

WHAT YOU WILL DO

Reporting to the Manager, FIN Business Planning within the FIN Planning and Transformation team, you will play a vital role in delivering comprehensive bilingual administrative support to the Financial Services (FIN) Senior Leadership Team and other management team members.
Your primary responsibility will be to ensure that all administrative activities operate smoothly, efficiently, and in a timely manner. Your organizational skills and attention to detail will be crucial in helping FIN achieve its objectives and maintain a high standard of service.

Your responsibilities will include:

• Proactive Leadership Support: Take charge of planning, calendar management, and document preparation for your clients, ensuring seamless operations.
• Meeting Leadership: Schedule and organize meetings, prepare comprehensive background materials, and oversee logistics for larger events, including catering coordination.
• Continuous Improvement Advocate: Actively monitor work processes, identifying and implementing operational enhancements for greater efficiency.
• Quality Champion: Uphold high standards of service, ensuring tasks are completed with accuracy and clarity through diligent monitoring and effective planning.
• Meeting Documentation: Capture and circulate minutes promptly, ensuring accurate records for all meetings, and prepare and edit essential documents for FIN Management.
• Records Management: Design and maintain filing systems that adhere to the Bank’s standards while meeting departmental needs.
• Content Creator: Generate and manage engaging content for the FIN departmental SPO site (FINsight), including informative blogs and updates.
• SharePoint Expert: Serve as a power user for SharePoint, providing guidance and support to users while liaising with Information Technology Services as needed.
• Travel Coordinator: Make travel arrangements and complete expense claims for FIN Management team members.