Executive Administrative Assistant

at  Community Economic Defense Project

POSITION REQUIREMENTS:

• A minimum of two to three years of experience of Executive Administration experience required
• Ability to be in-person in CEDP’s Denver office as needed for programming and support
• A proactive self-starter with a proven ability to anticipate needs, identify opportunities, and implement process improvements
• You excel at managing multiple calendars, teams, and requests while staying flexible to shifting priorities, and you drive schedules and agendas with a strong grasp of context.
• Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements
• Experience working in a role that requires handling confidential information and discretion
• Fantastic organizational skills and ability to self-manage and prioritize a complex workload with rapidly changing demands
• Demonstrated proficiency working with Customer Relationship Management databases or similar tracking and organizing technologies
• Brilliant written and verbal communication skills
• Strong proficiency with the MS Office Suite (Outlook, Word, Excel, PowerPoint)
• Bilingual (Spanish/English) is preferred but not required
  Unsure if you meet all the qualifications? We still encourage you to apply! We are committed to inclusivity and welcome candidates from all backgrounds, including those with non-traditional experiences. Your unique journey brings valuable perspectives, and your desire to dream big makes you a strong candidate!

MORE ABOUT THE ROLE:

We are looking for an Executive Administrative Assistant to provide support to the Chief Programs Officer Christina Garcia and Chief Financial Officer Becky Nelson. Our CPO and CFO each have more than 15 years of experience in the work across multiple organizations and have worked together for nearly 10 years. In this dynamic role, you’ll handle communications and correspondence, including emails, meeting requests, and scheduling to ensure timely responses. You’ll prepare and organize materials for meetings, including agendas, reports, and presentations. You’re a good fit if you’re someone who’s organized, thrives on shifting priorities, and is passionate about equity, inclusion, and diversity—all while excelling in a fast-paced, ever-changing environment.

IN THIS ROLE YOU WILL:

• Provide administrative support to our Chief Programs Officer, Christina Garcia, and our Chief Financial Officer, Becky Nelson.
• Support the CPO and CFO in strategic initiatives and special projects as needed
• Facilitate meetings, take minutes/notes/actions to be support the Executive Programs team
• Manage schedules and coordinate with senior/executive leadership
• Coordinate and track various finance and programs-related projects, guiding the projects to completion and ensuring the successful finalization of projects on deadline
• Communicate effectively with personnel at all levels
• Manage multiple workflows to achieve organizational priorities and program goals
• Provide exceptional attention to detail, with the ability to follow through on tasks and actions
• Be resourceful, with transferable skills in program support, client coordination, and workflow organization
• Create flows and efficiently work under pressure, delivering high-quality results in our dynamic
• Communicate with senior stakeholders and provide exceptional relationship-building and problem-solving skills