Executive Administrative Assistant

at  eHealth Saskatchewan

THE IDEAL CANDIDATE WILL BE AN ORGANIZED SELF-STARTER WHO DEMONSTRATE:

• Strong communication, problem-solving, accountability, and systems management skills.
• Ability to build strong relationships with senior leadership in a large, complex multi-enterprise environment.
• Ability to manage calendars for multiple leaders and proactively seeking creative solutions when required.
• Ability to maintain the filing and preparing a variety of materials and documents using appropriate software.
• Ability to prepare agendas and take minutes at meetings while identifying items for follow up.
• Ability to independently organize, prioritize and complete multiple tasks while dealing with frequent interruptions under tight deadlines.
• Ability to create, format, and edit a variety of visually pleasing, clear and presentable documents such as tables, forms, graphs, spreadsheets, presentations, brochures, reports, manuals, and minutes using various software applications within required time frames.
• Provide clear, concise, and accurate information and/or explanations, verbally and in writing, to clients, staff and the public in response to questions, concerns, and complaints.
• A Reputation for integrity and a focus on service excellence.
• Excellent organizational and time management skills, including attention to detail.
• Commitment to and passion for customer service, relationship building, teamwork, and quality improvement.

EXPERIENCE & QUALIFICATIONS:

• Post-secondary certificate or diploma in business and/or office education.
• 1-3 years of progressive senior administrative experience.
• Experience working with spreadsheets, word processing, SharePoint, and presentation software.
• Familiarity with the public sector structures will be considered a definite asset.

In this position, you would support the Chief Technology Officer and the Chief Architect, by providing high quality and timely administrative support. This role will serve as a trusted partner as you will be involved in note taking for confidential meetings, creating meeting agendas, routing approvals, supporting recruitment functions, following up with stakeholder groups, and supporting the team as they prepare their departments strategic plans. The work you will do will vary on a day-to-day basis as demands are always changing. This presents as an exciting opportunity for the successful candidate to be exposed to lots of new information and opportunities to grow your experience and skillset.
The position requires a person with well-developed organizational, communication, and people skills. Since the work involves sensitive and confidential matters, an understanding of discretion is also essential.