Executive Administrative Assistant

at  Fraser Health

Salary range: The salary range for this position is CAD $31.80 - $45.71 / hour Detailed Overview:
Supporting the Vision, Values, Purpose and Commitments of Fraser Health including service delivery that is centered around patients/clients/residents and families:
Provides confidential administrative support to one or more Vice President(s). Provides an administrative link between the Vice President(s) between Fraser Health and the public.
Provides a full range of administrative support through the preparation of documents and presentation materials. Screens and responds to inquiries and correspondence on behalf of the Vice President(s). Ascertains priorities and arranges and commits time for meetings and other events
Works within a team environment providing support and, where required, work direction to others.

Responsibilities:

• Provides confidential administrative support to the Vice President(s) ensuring discretion and confidentiality maintained.
• Coordinates administrative support through participation on the support team and by providing work direction as required.
• Develops and implements processes, procedures and supports required; identifies issues and develops recommendations for administrative processes.
• Reviews emails, correspondence and reports, responds to or prepares overviews such as Briefing Documents or summary/status reports for review by the Vice President(s).
• Forwards emails, correspondence or enquiries to appropriate individuals. Maintains follow-up for status of action.
• Drafts correspondence for signature by Vice President, or replies directly to inquiries on administrative or routine issues.
• Creates presentation material for review by Vice President.
• Assess, priorities and commits Vice President for attendance at meetings and other venues.
• Prepares meeting agendas, minutes and maintain follow-up on action and bring forward items. Attends meetings as required. Arranges meetings and venues as required.
• Maintains databases and registers, updates manuals.
• Establishes record management processes, sets up and maintains filing systems. Conducts searches and researches information for reports or requests from Vice President.
• Reviews, processes and monitors expenditures and operating budgets. Summarizes information and prepares status reports.
• Assists with support functions that include Executive Secretarial and Reception functions.
• Provides work direction and support to Executive Support Team.

Qualifications: Education and Experience
Successful completion of Grade 12 plus graduation from a recognized administrative assistant or secretarial program and five (5) to seven (7) years recent related experience; or an equivalent combination of education, training and experience.
Competencies
Demonstrates the leadership practices of the Fraser Health Leadership Framework of Clear, Caring and Courageous and creates the conditions for people to succeed.

PROFESSIONAL/TECHNICAL CAPABILITIES:

• Ability to type 60 w.p.m.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently and in cooperation with others.
• Ability to plan, organize and prioritize.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.
• Ability to operate a personal computer and apply a variety of software applications.

• Provides confidential administrative support to the Vice President(s) ensuring discretion and confidentiality maintained.
• Coordinates administrative support through participation on the support team and by providing work direction as required.
• Develops and implements processes, procedures and supports required; identifies issues and develops recommendations for administrative processes.
• Reviews emails, correspondence and reports, responds to or prepares overviews such as Briefing Documents or summary/status reports for review by the Vice President(s).
• Forwards emails, correspondence or enquiries to appropriate individuals. Maintains follow-up for status of action.
• Drafts correspondence for signature by Vice President, or replies directly to inquiries on administrative or routine issues.
• Creates presentation material for review by Vice President.
• Assess, priorities and commits Vice President for attendance at meetings and other venues.
• Prepares meeting agendas, minutes and maintain follow-up on action and bring forward items. Attends meetings as required. Arranges meetings and venues as required.
• Maintains databases and registers, updates manuals.
• Establishes record management processes, sets up and maintains filing systems. Conducts searches and researches information for reports or requests from Vice President.
• Reviews, processes and monitors expenditures and operating budgets. Summarizes information and prepares status reports.
• Assists with support functions that include Executive Secretarial and Reception functions.
• Provides work direction and support to Executive Support Team