Executive Administrative Assistant to CEO - FInTech Company

at  Industry FT

Position: Executive Administrative Assistant to CEO - FinTech Company
Are you ready to join a fast-growing, innovative fintech company and take on an entrepreneurial role in supporting the CEO and Executive Team?
We are seeking an experienced and dynamic individual to join our team and help revolutionize private capital fundraising and investor management.
About Us:
Our mission is to modernize and transform the world of private capital. We have developed a cutting-edge, fully integrated platform tailored for Funds, SPVs, Start-Ups, Private Equity, Venture Capital, and other private firms.
Position Overview:
We are looking for a highly organized, motivated, and entrepreneurial-minded Executive Administrative Assistant to join our team. In this role, you will work closely with our CEO, providing top-level administrative support and playing a critical role in the day-to-day operations of the company. This position requires a high degree of discretion, excellent communication skills, and a strong background in financial services or a keen interest in the FinTech industry.

Key Responsibilities:

• Act as the first point of contact for the CEO, handling correspondence, phone calls, and inquiries with professionalism and discretion including managing calendars and scheduling meetings.
• Assist in preparing reports, presentations, and documents for internal and external meetings.
• Participate in meetings with the CEO ensuring action items are followed up on.
• Manage special projects and initiatives as assigned by the CEO, often involving cross-functional collaboration with other departments.
• Handle confidential information with the highest level of integrity.
• Coordinate and organize company events, meetings, and other activities.
• Support the CEO in daily operations, including managing priorities, deadlines, and deliverables.
• Assist in the development and implementation of strategic plans, working closely with the CEO to achieve business goals.

Qualifications:

• Proven experience as an Executive Assistant, Administrative Assistant, or in a similar role, preferably in the financial services or FinTech industry.
• Entrepreneurial mindset with a proactive approach to problem-solving and decision-making.
• Strong organizational and time management skills, with the ability to manage multiple tasks and priorities simultaneously.
• Excellent verbal and written communication skills, with attention to detail.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team in a fast-paced environment.
• Bachelor’s degree in business administration, finance, or a related field is preferred.

Job Type: Full-time

Compensation:

• Salary plus Commission
• Bonus
• Stock Option Plan

Benefits:

• Health Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with Employer Matching

Join us and help shape the future of private capital management while being at the forefront of industry transformation. If you share our passion and vision, we are excited to connect with you

• Act as the first point of contact for the CEO, handling correspondence, phone calls, and inquiries with professionalism and discretion including managing calendars and scheduling meetings.
• Assist in preparing reports, presentations, and documents for internal and external meetings.
• Participate in meetings with the CEO ensuring action items are followed up on.
• Manage special projects and initiatives as assigned by the CEO, often involving cross-functional collaboration with other departments.
• Handle confidential information with the highest level of integrity.
• Coordinate and organize company events, meetings, and other activities.
• Support the CEO in daily operations, including managing priorities, deadlines, and deliverables.
• Assist in the development and implementation of strategic plans, working closely with the CEO to achieve business goals