Executive Administrative Assistant to COO

at  Galen College of Nursing

INTRODUCTION

Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision! We change the life of one to care for the lives of many. Jump-start your career as a Executive Administrative Assistant today with Galen College of Nursing.

NOTE: ELIGIBILITY FOR BENEFITS MAY VARY BY LOCATION.

You contribute to our success. Every role has an impact on our students’ lives and you have the opportunity to make a difference. We are looking for a dedicated Executive Administrative Assistant to be a part of our team.

JOB SUMMARY AND QUALIFICATIONS

To become a valued member of the executive support team and be trusted to perform highly diversified administrative duties in support of Galen’s COO and other executives on the senior leadership team.
Job Summary and Qualifications
The Executive Assistant provides administrative support to ensure efficient operations. Supports senior leadership through a variety of tasks related to organization, communication, and administrative functions. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. The Executive Assistant relies on experience and independent judgment to plan and accomplish goals, a wide degree of creativity and latitude is expected and a proactive approach to the needs of those the position supports.

WHAT QUALIFICATIONS YOU WILL NEED:

• Eight years of administrative support experience in a professional environment with four years at the executive level.
• Bachelor’s degree or equivalent experience.
• Strong proficiency in Microsoft Office applications including Outlook, Word, Excel, PowerPoint, and other desktop publishing software.
• Excellent writing and editing skills.
• Outstanding communication skills.
• Maintains a professional image and presence.
• Ability to respect and adhere to, always, the confidential nature of the work and information in the president’s office.
• Desire to be continually learning
  Galen College Values:
  Inclusivity: I foster an environment that provides opportunities for every individual to reach their full potential.
  Character: I act with integrity and compassion in all I do.
  Accountability: I own my role and accept responsibility for my actions.
  Respect: I value every person as an individual with unique contributions worthy of consideration.
  Excellence: I commit myself to the highest level of quality in everything I do.
  At Galen College of Nursing, we offer a unique educational experience we call Pure Nursing. With a focus on nursing education, our knowledgeable and caring faculty and staff take a personal interest in helping our students achieve their goals. Galen is regionally accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award Associate, Baccalaureate, and Master’s Degrees. Our baccalaureate degree in nursing program is accredited by the Commission on Collegiate Nursing Education (CCNE), and the associate and master’s degree in nursing programs are accredited by the Accreditation Commission for Education in Nursing (ACEN). For complete information related to Galen’s accreditation status, please visit our website.
  Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE)
  We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status

• Perform complex administrative duties including responding for executive when unavailable, composing correspondence, and coordinating resources across a variety of functional areas
• Manages and maintains schedules, appointments, and travel arrangements, and timely prepares expense reports
• Handles various administrative details with initiative and good judgment
• Independent decision making related to work and projects assigned
• Provides general administrative support including typing, answering multiple phone lines, indexing, and filing documents, making copies
• Answers inquiries and/or referring callers/visitors to appropriate person/department
• Gathers information and develops summaries as requested
• Develops and implements office procedures related to coordination of interoffice communication, records, and systems
• Ensures adequacy of office supplies and equipment
• Is cross-trained and able to provide back up for other executive administrative assistants
• Attends meetings as assigned and reporting on actions
• Participates in educational/safety activities and programs as needed or assigned
• Coordinates and prepares for meetings and events to include preparing an agenda, scheduling teleconferences and conference space as required, facilitating refreshments, and transcribing and distributing meeting minutes.
• Assists in the presentation of various PowerPoint presentations