Executive Administrative Assistant

at  US Bank National Association

At U.S. Bank, we’re on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

JOB DESCRIPTION

We have an exciting position for a highly motivated executive administrative
assistant professional to join U.S. Bank to support and partner with our EVP Chief Digital Officer, Digital Platforms and Capabilities . In this role, the
incumbent will support the Executive Vice President and their senior leadership team as they lead the Digital organization, while having the opportunity to
contribute valuable insight to business discussions.
This person will play a key role for providing complex and highly confidential
administrative and project management duties. Additionally, the executive
administrative assistant will coordinate various leadership offsites and events for our Digital Platforms organization. The role will require one to regularly
exercise judgement and discretion in the execution of responsibilities that
include the monitoring and screening of incoming calls and emails, complex scheduling, and the execution of critical administrative duties.
The executive administrative assistant will play a key role in senior level
meeting coordination, reviewing communications and travel arrangements. They will collaborate with other administrative assistants supporting the most senior leaders of the organization. This person will have the opportunity to
utilize their technology/computer skills and work in several software packages.

PREFERRED SKILLS/EXPERIENCE

• High school diploma or equivalent
• Experience providing administrative support to management in a corporate environment
• BS/BA degree
• Five to eight years of experience providing administrative support to management in a corporate environment
• In-depth knowledge of policies and procedures as they relate to the executive’s function
• Proficient computer navigation skills using a variety of software packages including Microsoft Office 365 applications such as Teams, WebEx, Word, Excel, and PowerPoint
• Excellent grammar, spelling, and punctuation skills
• Possesses a high attention to detail
• Well-developed ability to organize and prioritize tasks
• Excellent verbal and written communication skills to respond to sensitive and/or technical customer/employee situations with a high degree of diplomacy and confidentiality
  If there’s anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

ESSENTIAL FUNCTIONS

• Independently plans and organizes work; develops and maintains procedures to ensure work is completed in an efficient manner.
• Coordinates the leader’s appointment calendar including making reservations for travel and accommodations as needed and ensures the office runs efficiently.
• Greets visitors, screens incoming calls and reviews incoming correspondence; using discretion to direct items to the executive or refers them to other staff for action.
• Composes correspondence, prepares reports and conducts special projects as directed.
• Takes and transcribes dictation of complex correspondence and confidential reports. Proofreads and edits final copies.
• Composes correspondence, signs and releases routine correspondence.
• Organizes invoice and expense processing/review.
• Researches and summarizes data as requested; prepares reports for the executive and other members of senior management.
• Organizes and maintains confidential files and records.
• Contributes to effective customer and public relations through courteous and tactful responses to inquiries.
• Follows through on matters referred to other staff to make sure prompt action has been taken.
• Other duties as assigned.

Our approach to benefits and total rewards considers our team members’ whole selves and what may be needed to thrive in and outside work. That’s why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following (some may vary based on role, location or hours):

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy disability and parental leave
• 401(k) and employer-funded retirement plan
• Paid vacation (from two to five weeks depending on salary grade and tenure)
• Up to 11 paid holiday opportunities
• Adoption assistance
• Sick and Safe Leave accruals of one hour for every 30 worked, up to 80 hours per calendar year unless otherwise provided by la