Executive Assisstant

at  Friends of Ruby

Positions Available: 1
Salary: $55,000 - $60,000
Job Type: Permanent Full-Time
Schedule: Monday to Friday (Hybrid-Flexible days)
Hours of Work: 9:00 AM to 5:00 PM
Posting Date: January 24, 2025
Closing Date: February 7, 2025, 5:00 PM EST
Friends of Ruby is dedicated to supporting the well-being of 2SLGBTQIA+ youth aged 16-29 through mental health services, social programs, and housing. We operate a Youth Drop-In Centre, offering barrier-free counselling, hot meals, and community programming, and a Transitional Home, providing emergency and long-term housing with life-skills support.
If you are passionate about creating safe, inclusive spaces for marginalized youth, this is your chance to make an impact as an Executive Assistant.

POSITION SUMMARY:

As an Executive Assistant, you will be an integral part of Friends of Ruby’s day-to-day operations, providing administrative support to the Senior Directors, Executive Director, and Board of Directors. This is a fantastic opportunity for an energetic and organized individual who enjoys wearing multiple hats and supporting a growing, fast-paced organization.

WHAT WE NEED:

• Satisfactory clearance under the Vulnerable Sector Police Check Program.
• Legal eligibility to work in Canada.
• Willingness to work onsite regularly at our downtown Toronto office, with occasional evening hours.
• Ability to travel to community-based settings as needed.
  Friends of Ruby is committed to an inclusive and accessible hiring process. If you require accommodation at any stage, please inform our People and Culture team.
  Preference will be given to members of the 2SLGBTQIA+ community as part of our commitment to equity and representation.
  Apply by February 7, 2025 at 5:00 PM EST and help us create brighter futures for 2SLGBTQIA+ youth.

In this role, you will:

• Perform administrative and clerical duties such as data entry, filing, and inventory management.
• Coordinate logistics for meetings and events, including scheduling, venue setup, and catering arrangements.
• Manage schedules for the Senior Directors, Executive Director, and Board of Directors.
• Prepare materials for meetings, including agendas, minutes, and presentation slides.
• Oversee onboarding and offboarding processes for staff, including equipment and account setup.
• Maintain office supplies and organize filing systems (physical and digital).
• Provide support for events, travel arrangements, and other special projects.
• Help maintain a welcoming and organized environment, including light housekeeping and ensuring equipment is in good order.