Executive Assistant 2

at  Franciscan Missionaries of Our Lady Health System

Performs administrative support, and office organizational duties. Provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. This is advanced staff work of a varied nature as assistant to an administrative officer. Incumbents in this classification perform responsible administrative duties involving independent judgment. The work includes devising and installing new work methods, interpreting rules and procedures. The incumbent’s work is subject to general review through conference post audits, personal inspection and written reports for conformity to established policies and procedures. Reports to the Chief Development Officer and Executive Director.

The person in this role will manage the typical EA duties but will also be responsible for contract administration.

• Coordinates calendar and schedules meetings for CMO, CNO and Senior Director for Mission Integration & Formation.
• Resolves routine problems in work area Assures that the office area is neat and orderly.
• Arranges and takes minutes of meetings.
• Participates in education programs and Inservice meetings.
• Supports the Foundation’s Christian mission and philosophy.
• Performs other duties as assigned or requested.
• Performs administrative support duties including answering phones, routing calls, filing, typing, distributing mail and other related tasks.
• Prefer baccalaureate degree in a related field and five years’ experience in an administrative support role.
• Requires heavy interaction with administration, customers/donors, Board members; as well as; department directors, managers, supervisors, and staff employees. Requires extensive knowledge of and experience with personal computers including Word, Excel, Power Point, CLM (legal/contract) management.
• Prolonged periods of standing, walking, or sitting while on duty. Lifting, pushing, and pulling up to 10-15 pounds with or without assistance. Visual and auditory acuity and manual dexterity essential to performing designated duties required. Ability to perform effectively in a stressful and fast paced environment. Ability to pass all required health and other screening tests. Physical conditions are clean, neat and well lit. Maybe subjected to unpleasant sights and odors, stressful situations and hazardous or infectious agents where judgment as to precautions need to be taken is essential. Climate control an ambient temperature variance may be experienced. Exposure to limited amounts of hazardous chemicals or substances and infectious disease processes are a possibility. Hours of duty may be irregular or unexpectedly extended due to emergency circumstances. Direct contact with blood or other body fluids to which universal precautions apply. Personal protective equipment is made available and must be worn.

• Coordinates calendar and schedules meetings for CMO, CNO and Senior Director for Mission Integration & Formation.
• Resolves routine problems in work area Assures that the office area is neat and orderly.
• Arranges and takes minutes of meetings.
• Participates in education programs and Inservice meetings.
• Supports the Foundation’s Christian mission and philosophy.
• Performs other duties as assigned or requested.
• Performs administrative support duties including answering phones, routing calls, filing, typing, distributing mail and other related tasks.
• Prefer baccalaureate degree in a related field and five years’ experience in an administrative support role.
• Requires heavy interaction with administration, customers/donors, Board members; as well as; department directors, managers, supervisors, and staff employees. Requires extensive knowledge of and experience with personal computers including Word, Excel, Power Point, CLM (legal/contract) management.
• Prolonged periods of standing, walking, or sitting while on duty. Lifting, pushing, and pulling up to 10-15 pounds with or without assistance. Visual and auditory acuity and manual dexterity essential to performing designated duties required. Ability to perform effectively in a stressful and fast paced environment. Ability to pass all required health and other screening tests. Physical conditions are clean, neat and well lit. Maybe subjected to unpleasant sights and odors, stressful situations and hazardous or infectious agents where judgment as to precautions need to be taken is essential. Climate control an ambient temperature variance may be experienced. Exposure to limited amounts of hazardous chemicals or substances and infectious disease processes are a possibility. Hours of duty may be irregular or unexpectedly extended due to emergency circumstances. Direct contact with blood or other body fluids to which universal precautions apply. Personal protective equipment is made available and must be worn