Executive Assistant (8947)

at  Auto General Insurance

ABOUT US

At Auto & General (A&G), we provide smarter products and solutions to safeguard our customers in their time of need. Our range of general insurance products protect customers on the road, at home and on holiday with various Car, Motorcycle, Home, Contents, Pet and Travel Insurance products as well as Roadside Assistance.
Our culture of ‘ high performance with high integrity’ underpins our values and the way we interact with our customers, the community and each other. We’re excited about the future and we’re always on the lookout for talented, passionate individuals who can help us achieve our goal of being Australia’s best insurer! If this sounds like you, apply today.

PRIMARY ACCOUNTABILITIES

Organisation, Communication, and Administration:

• Manage inquiries, meetings, scheduling, and travel for the Group General Counsel.
• Prepare briefs, reports, and presentations.
• Ensure compliance with legal and statutory obligations for meetings.
• Provide administrative support, including emails, filing, and calendar management.

HR, Team, and Financial:

• Manage budgets, expenses, and recruitment processes.
• Support office arrangements and HR-related tasks.
• Monitor expenses and leave for the Group General Counsel and team.

General:

• Provide insights from reports and meetings.
• Support cultural initiatives and working groups.
• Offer ad hoc support to the Group General Counsel and Group Legal Division as required.

Key Relationships:

• Internal: CEOs, Executives, Board Directors, Legal leadership, EA/PA groups, IT, facilities, and reception.External: Regulators and law firms.

QUALIFICATIONS & EXPERIENCE

You are a proactive and accountable professional, skilled at anticipating needs and managing complex situations. Your strong organizational and communication skills, coupled with proficiency in Microsoft and Google Suites, enable you to provide exceptional support to senior executives.

Key Competencies and Capabilities:

• Experience: Minimum of 5 years supporting senior executive roles, preferably in legal or financial services.
• Proactive Support: Take ownership of responsibilities and provide timely updates.
• Team Contribution: Engage and collaborate effectively with leaders and peers.
• Resourcefulness: Manage multiple tasks and adapt to changing demands.
• Detail-Oriented: Maintain high attention to detail and strong communication skills.
• Organisational Skills : Excel in diary management and use of office tools.
• Quick Learner: Swiftly master new systems and tools.

Key Qualities

• Emotional Intelligence: Mature judgment and common sense in decision-making.
• Resilience: Handle difficult circumstances with resilience.
• Relationship Management: Excel in managing relationships and resolving conflicts.
• Confidentiality: Maintain confidentiality and exercise discretion.

We are seeking a highly organised and detail-oriented Executive Assistant to support our Group General Counsel. In this role, you will manage schedules, coordinate meetings, handle communications, and perform various administrative tasks to ensure seamless operations. Your strong organisational and communication skills, proficiency in Microsoft/Google Suites, and ability to manage confidential information with discretion will be essential in meeting business requirements while fostering a positive team culture.