Executive Assistant

at  Abbott Laboratories

Are you looking for a position at an international top employer in Belgium and do you want to improve the lives of people all over the world with your work?
If so, then we are looking for you!

WHO ARE YOU?

• You are looking for an internationally operating company that offers you every opportunity to continuously learn and improve.
• You are independent and are also a team player.
• You are stress resistant and you are able to prioritize tasks
• You are energized by knowing your work will contribute to improving the quality of people’s lives.

WHAT EXPERIENCE DO YOU BRING?

• Bachelor’s degree with an administrative, commercial or language background or equivalent by experience
• Proven experience in a similar role, ideally in an international matrix environment
• Strong communication and organizational skills.
• You are fluent in English - any other language is an asset
• Computer-literate

• Calendar management and travel arrangements for the Divisional Vice President
• Plan, organize and coordinate conference calls, on- and off-site meetings and events (including scheduling, coordinating calendars, full logistics: i.e. hotel, transport, catering, audiovisual equipment, etc.)
• General administration: correspondence, memoranda, reports, minutes, mailings, attendance sheets, contract filing, payment requests, expense claims, assistance with presentations, cost tracking, purchase orders, ordering of office supplies, etc.
• Participate in Management and/or regional and executive team debrief meetings, take minutes and distribute, follow-up on action items, wherever appropriate
• Support to regional and executive leadership team’s related projects such as internal newsletter, kick off meeting, engagement activities…
• Collect, summarize and track departmental information, update notice boards (organization charts, publication overview, dashboard)
• Ensure compliance in reporting product experiences