Executive Assistant

at  Abbott Laboratories

REQUIRED QUALIFICATIONS

Matric and any other tertiary qualification would be advantageous

PREFERRED EXPERIENCE:

• Minimum of 3 years’ experience having worked in a related role.
• Experience having done PO’s
• Intermediate level of Microsoft Excel, PowerPoint and Word

MAIN RESPONSIBILITIES:

• Distribute mail, screening of calls, filing & faxing, typing and taking minutes at selected meetings
• Opening and distributing mail to parties concerned
• Preparing waybills for both local and international destinations
• Request flights, accommodation, visa and car hire for the division
• May include support in tracking budget expenditures
• Purchasing functions:
• Completing purchase order requests and ensuring that all relevant documentation is attached with appropriate approvals
• Ordering of name badges, consumables and business cards for the division
• Maintains office supplies inventory by checking stock (stationery and kitchen items) to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies