Executive Assistant, ADM

at  Government of Alberta

JOB INFORMATION

Job Requisition ID: 66402
Ministry: Transportation and Economic Corridors
Location: Edmonton
Full or Part-Time: Full Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent
Scope: Open Competition
Closing Date: February 5, 2025
Classification: Executive Support 2
Salary: $2,079.88 to $2,784.60 bi-weekly ($54,284 - $72,678/year)
Transportation and Economic Corridors is a centre of excellence for transportation in North America. We contribute to Alberta’s prosperity and quality of life by providing and supporting a safe, innovative and sustainable provincial transportation system and water management infrastructure. With Transportation and Economic corridors, you can engage in a fulfilling career with diverse room to grow. We believe in building careers and providing opportunities for growth within the organization.

Transportation and Economic Corridors promotes a vital and diverse economy by:

• Managing transportation safety
• Supporting municipalities with public transportation and water/wastewater facilities
• Expanding and enhancing a well-integrated transportation system and enabling market access

For more information, visit

APS COMPETENCIES

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
This link will assist you with understanding competencies:
Agility – being able to anticipate, quickly adapt, take advantage of opportunities, and make effective decisions by proactively seeking out new opportunities.
Develop Networks – actively supports the interests of colleagues, clients and stakeholders by making choices and setting priorities that incorporate their needs.
Systems Thinking – ability to understand how work contributes to the achievement of department’s goals and anticipates change in own area based on activities in other areas.
Creative Problem Solving – ability to assess options and implications in new ways to inform decision making in order to achieve outcomes and solutions.

QUALIFICATIONS

This position requires a High School Diploma and a minimum of four years related experience; or equivalent as described below.

Equivalency: Directly related education or experience considered on the basis of:

• one year of education for one year of experience; or
• one year of experience for one year of education.

The following are the specific requirements and must be indicated on your resume:

• Experience managing the day-to-day administrative operations of a senior executive’s office.
• Experience with overall coordination of calendars and scheduling of senior executives.
• Experience creating administrative and business processes.
• General knowledge of procurement policies and practices.
• Practical experience working with Microsoft Office (Word, PowerPoint, Excel, Outlook, Teams, etc.).

The following are assets:

• Experience working with the Action Request Tracking System (ARTS)
• Experience with event coordination and planning.
• General knowledge and experience working with 1GX.
• General knowledge of FOIP and records management policies and practices.

Refer to

Do you enjoy working in a fast-paced environment with new challenges every day? Do you love juggling multiple tasks amid ambiguity, improving processes, and working with others? If so, Transportation and Economic Corridors is looking for a passionate and experienced Executive Support professional to join the team.
This competition will be used to fill an Executive Support vacancy in an Assistant Deputy Minister Office (ADMO) reporting to the Issues Manager and directly supporting the Assistant Deputy Minister (ADM), Construction and Maintenance.
This position provides coordination for the day-to-day operations of the ADM’s Office, including scheduling and coordinating meetings and general office logistics. As the first point of contact to the ADM’s office, the EA represents the office when communicating with staff from other executive offices (i.e., the Deputy Minister’s Office or other ADM Offices), as well as internal and external stakeholders. This role also facilitates the flow of information to and from the ADM office and takes a proactive role in supporting the executive team including essential functions related to the coordination of Action Requests (ARs) for the division through ARTS.