Executive Assistant, Administration

at  RWJBarnabas Health

Req #: 0000168251
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: Newark Beth Israel Medical Center
Department: Administration

QUALIFICATIONS:

Required:

• Minimum of two years prior secretarial experience required
• Working knowledge of Microsoft Office/Outlook and other comparable programs required with expertise in typing/word processing skills at a minimum of 50 words per minute

Preferred:

• Experience in healthcare and knowledge of medical terminology preferred

SCHEDULING REQUIREMENTS:

• Shift- 7:30am- 3:30pm
• Monday-Friday
• Full Time

• Manages calendars including coordination of arrangements for internal and external meetings.
• Assures that necessary information and arrangements are available in advance of the scheduled event
• Opens incoming mail, screens for priority items and facilitates timely referral of issues to appropriate parties as instructed
• Operates the computer and utilizes word processing skills to prepare correspondence, memorandums, reports and presentations in a timely and accurate manner
• Provides administrative assistance in a responsible, tactful and confidential manner
• Provides routine maintenance of general office equipment and facilitates repair calls as necessary
• Participates in overall telephone coverage on behalf of the entire Department and maintains complete and accurate telephone/visitor messages for department personnel, assuring timely and accurate routing of messages in a professional and courteous manner at all times
• All other duties as assigned