Executive Assistant, Administration

at  RWJBarnabas Health

Newark, NJ 07112, USA -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate29 Dec, 2024Not Specified03 Oct, 20242 year(s) or aboveMedical Terminology,Outlook,Microsoft OfficeNoNo
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Description:

Req #: 0000168251
Category: Clerical / Administrative Support
Status: Full-Time
Shift: Day
Facility: Newark Beth Israel Medical Center
Department: Administration

QUALIFICATIONS:

Required:

  • Minimum of two years prior secretarial experience required
  • Working knowledge of Microsoft Office/Outlook and other comparable programs required with expertise in typing/word processing skills at a minimum of 50 words per minute

Preferred:

  • Experience in healthcare and knowledge of medical terminology preferred

SCHEDULING REQUIREMENTS:

  • Shift- 7:30am- 3:30pm
  • Monday-Friday
  • Full Time

Responsibilities:

  • Manages calendars including coordination of arrangements for internal and external meetings.
  • Assures that necessary information and arrangements are available in advance of the scheduled event
  • Opens incoming mail, screens for priority items and facilitates timely referral of issues to appropriate parties as instructed
  • Operates the computer and utilizes word processing skills to prepare correspondence, memorandums, reports and presentations in a timely and accurate manner
  • Provides administrative assistance in a responsible, tactful and confidential manner
  • Provides routine maintenance of general office equipment and facilitates repair calls as necessary
  • Participates in overall telephone coverage on behalf of the entire Department and maintains complete and accurate telephone/visitor messages for department personnel, assuring timely and accurate routing of messages in a professional and courteous manner at all times
  • All other duties as assigned


REQUIREMENT SUMMARY

Min:2.0Max:7.0 year(s)

Hospital/Health Care

Pharma / Biotech / Healthcare / Medical / R&D

Health Care, Administration

Graduate

Proficient

1

Newark, NJ 07112, USA