Executive Assistant Administrator (EAA)

at  Mitie

POSITION OVERVIEW

The post holder will be responsible for the successful delivery of the day-to-day support to the Executive team while providing a professional administration and secretarial service to a discreet business area.
Primarily to provide direct secretarial and administration support within a dedicated small team in HMS Collingwood, Fareham, in the pursuit of successful and timely service delivery in accordance with current MOD regulations

• Accurate diary management, liaising with internal and external agencies to ensure the needs of the business are met.
• Plan, co-ordinate and distribute information and temporary orders in a timely and accurate manner.
• Co-ordinate, plan and attend meetings, producing agendas and minutes as required.
• Act as a focal point for visitors, arranging entry into the establishment and escorting guests when required.
• Act a SharePoint Administrator and Information Manager for the associated team (training provided).
• Act as the central point of contact within the Executive Department to administer stationery requests.
• Provide administrative support to establishment events as required (Open Day, Ceremonial Divisions.)
• Act as Building Custodian for nominated areas, ensuring works are carried out efficiently, accurately and within relevant timelines.
• Assist with the creation and process of legal files and records on SharePoint, where permissible.
• Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
• Undertake any additional tasks as determined by the Line Manager, in particular providing absence cover for the Captain’s PA and Commanders Assistant.