Executive Assistant

at  Alzheimer Society of Ontario

ALZHEIMER SOCIETY OF ONTARIO

The Alzheimer Society’svision is a world without Alzheimer’s disease and other dementias. Our mission is to alleviate the personal and social consequences of Alzheimer’s disease and related dementias and to promote research.
Our Values: Collaboration Accountability Respect Excellence

Executive Administration

• Support the Chief Executive Officer (CEO) and other Senior Leadership Team (SLT) members, as required, with daily executive administrative tasks including calendar and email management
• Preparation of supporting materials for executive leadership’s meetings and deliverables
• Monitoring of key deliverables and upcoming accountabilities for the CEO, employing a system of proactive issue and project management
• Take minutes at required meetings, including the SLT meetings and pension committee meetings
• Maintain an up-to-date task list, including reminders and calendar blocks to complete CEO tasks

Governance Support

• Act as the primary liaison with the ASO Board of Directors, including communications on governance items, and providing governance support to Board members and committees
• Oversee the management of the online Board portal, Boardable, ensuring all directors are able to access and utilize all the system features
• Plan and execute the Annual General Meeting, including managing the notice period, building of the agenda and supporting documents and meeting details
• Prepare meeting agendas for all board and committee meetings, ensuring all items are including according to the BOD workplan
• Prepare minutes of all meetings, including the development and tracking of action items
• Manage all meeting details, including travel and catering, as required

Federation Partnerships

• In conjunction with CEO, oversee the execution of all Alzheimer Societies in Ontario (ASiO) meetings
• Maintain active task list for ASiO priorities, including minutes of all relevant meetings
• Support the development of the ASiO Leadership Forum agendas and manage all travel and hospitality arrangements for attendees