Executive Assistant and Office Administrator

at  DNV

ABOUT US

We are the independent expert in assurance and risk management. Driven by our purpose, to safeguard life, property, and the environment, we empower our customers and their stakeholders with facts and reliable insights so that critical decisions can be made with confidence.
As a trusted voice for many of the world s most successful organizations, we use our knowledge to advance safety and performance, set industry benchmarks, and inspire and invent solutions to tackle global transformations.
About Energy Systems
We help customers navigate the complex transition to a decarbonized and more sustainable energy future. We do this by assuring that energy systems work safely and effectively, using solutions that are increasingly digital. We also help industries and governments to navigate the many complex, interrelated transitions taking place globally and regionally, in the energy industry.

ABOUT THE ROLE

Are you looking to help drive the transition to a clean energy economy that will positively impact society and the planet?
Are you looking for an energizing variety of work? Do you have strong organizational skills and a desire to support a busy executive and their distributed team?
Cherchez-vous contribuer la transition vers une conomie de l’ nergie propre qui aura un impact positif sur la soci t et la plan te ?
Vous recherchez une vari t de travail nergisante ? Avez-vous de solides comp tences organisationnelles et un d sir de soutenir un cadre occup et son quipe distribu e ?
DNV Energy Systems is seeking to hire a dynamic Executive Assistant and Office Administrator, to provide local business support to DNV office staff in Montreal and assist with key administrative and commercial tasks for colleagues across North America working on onshore and offshore wind, solar, battery storage, energy efficiency, and other renewable and sustainable energy projects.
DNV Energy Systems est la recherche d’un(e) Adjointe de direction et administratrice de bureau dynamique(s) pour fournir un soutien commercial local au personnel du bureau de DNV Montr al et aider accomplir des t ches administratives et commerciales cl s pour les coll gues de toute l’Am rique du Nord travaillant sur des projets oliens terrestres et offshore, solaires, de stockage par batterie, d’efficacit nerg tique et d’autres projets d’ nergie renouvelable et durable.

WHAT YOU LL DO:

Variety is the spice of life; no two days will be the same!
Executive Support (45%): Support the Renewables and Power Grids leadership team with a wide range of activities, including: advancing strategic internal initiatives, preparing presentations, travel management, expense reports, invoice management, and enabling strong internal communications.
Office Administration (25%): Ensuring the successful, safe, and amazing working conditions of the Montreal office, as well as liaises with other offices and internal DNV assistance functions.

TASKS MAY INCLUDE THE FOLLOWING:

• Oversee management of all office equipment and supplies, including local vendor management and maintenance, purchases of office supplies and furniture. Local culture management including birthday/anniversary parties, monthly events, and the annual office party.
• Incoming mail/phone communications, shipments, visitor/courier management, office related shipping, building key card system, alarm system management, and assistance for remote employees.
• Serve as the office building representative in facilities administration on the QHSSE committee and maintain office health, safety, and compliance documentation, postings, and procedures; plan quarterly internal office HSE meeting.
• Direct administrative aspects of onboarding of new employees, in conjunction with HR and IT support services, including desk setup, access setup, equipment ordering, etc.
• Serve as a key member of the Administrative Team, collaborating and sharing ideas and knowledge base for consistent coverage and support.
  Clerical Business and Market Support (30%): At DNV, our customers success is paramount to everything we do. In this role you will support the clerical and administrative efforts associated with processes, customers, proposals, subcontractors, and other business strategy.

Activities may include:

• Support contracting in DNV s internal tools, including SalesForce and TeamCentre.
• Support proposal development including the setup of the document based on RFP information, pulling together CVs and bios, and other general coordinating activities.
• Support with preparing PowerPoint presentations, Excel spreadsheets, or Word memos on market and technical topics.