Executive Assistant Apprentice

at  Flex Lending

ABOUT THE COMPANY:

Flex was formed to provide a streamlined range of bridging loans tailored for property investors and companies in need of quick and flexible finance solutions. They enable clients to complete purchases, refinance, or release equity in weeks.

ENTRY REQUIREMENTS:

• You’ll need to attend an online interview with our Talent Team and pass initial assessments in maths and English once you have completed your registration.
• You will need to be within a commutable distance to the office location listed.

SKILLS:

• Proactive Attitude: Demonstrates initiative and the ability to anticipate the needs of the Managing Director
• Excellent Communication: Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels
• Organisational Skills: Exceptional ability to manage multiple tasks, prioritise effectively, and maintain attention to detail
• Confidentiality: Maintains discretion and confidentiality in handling sensitive information
• Adaptability: Willingness to learn and adapt in a rapidly changing environment
• Technological Proficiency: Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn new software and systems

ABOUT THE ROLE:

You will be assisting the Managing Director of Flex in their role across each of his diverse business ventures which range from law, to restaurants and property. This apprenticeship offers a unique opportunity for a proactive and enthusiastic Apprentice Executive Assistant to gain hands-on experience in a fast-paced environment, providing comprehensive support to a dynamic company director.
You will be based in their City/Shoreditch office Monday to Friday initially with the potential for one or two days of remote working per week as the role progresses. It is core to their purpose that Flex foster a supportive and collaborative environment where they all enjoy coming in to work and a key part of that for junior staff in particular is to learn and develop in their roles in person

MAIN RESPONSIBILITIES:

• Diary and Calendar Management: Coordinate and manage the Managing Director’s schedules across multiple businesses, ensuring efficient time management and preparation for meetings
• Communication Liaison: Serve as the primary point of contact between the Managing Director and internal/external stakeholders across all ventures, handling correspondence and inquiries professionally
• Meeting Coordination: Organise and prepare materials for meetings, including drafting agendas, taking minutes, and following up on action items
• Travel Arrangements: Plan and book domestic and international travel, accommodation, and itineraries for the Managing Director
• Document Management: Maintain and organise confidential files, records, and documents related to various businesses, ensuring easy retrieval and security
• Personal Assistance: Assist with personal tasks and errands to support the Managing Director’s busy lifestyle.
• Office Administration: Assist with general administrative tasks, including managing office supplies, handling phone calls, and supporting the wider team as needed