Executive Assistant

at  Artistic Skylight

The Executive Assistant will play a crucial role in overseeing the administrative and financial operations of the organization, ensuring compliance with accounting standards, coordinating the administrative functions and providing financial information to the Management Team.
This position will begin on April 1, 2025, and is offered as a 16-month maternity leave contract, with the possibility of extension or conversion to an indefinite-term contract. Please send a copy of your resume to agata@artisticskylight.com.

ABOUT US

Artistic Skylight® is an owned and operated family business for 44 years, located in Woodbridge, Ontario and winner of the Vaughan Chamber of Commerce 2019 Business Achievement Award for Manufacturing. A proud manufacturer that is engaged in the design, development, marketing and selling of quality residential, commercial and industrial skylights in Canada and the United States. Being a part of the Artistic Skylight family, we strive for exceptional customer experience and best-in-class leading manufacturing.
Job Types: Full-Time, In-Person
Salary: $30.00 per hour
Work Remotely: No
Job Type: Full-time
Pay: From $30.00 per hour
Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• RRSP match
• Vision care

Flexible language requirement:

• French not required

Schedule:

• Monday to Friday

Application question(s):

• Do you have a SIN (Social Insurance Number) to work in Canada?
• Will you be able to reliably commute to Woodbridge, ON for this job?
• What is your visa category in Canada?

Work Location: In person
Expected start date: 2025-04-0

• Provide administrative and secretarial support to Management Team.
• Manage employee benefits and compensation, ensuring accurate and timely processing of updates, including new hires, terminations, pay changes, etc.
• Manage and apply for grants and subsidies (e.g., Canada Summer Jobs, Canada-Ontario Job Grant, Employment Placement/Training Incentive).
• Enter and process payroll and RRSP benefits for all staff in a timely and accurate manner.
• Prepare and process payment for quarterly commissions.
• Process all tax payments, manage instalments, and provide information to the accountant for filing with the CRA.
• Review and manage accounts payable and accounts receivable.
• Prepare and present monthly and quarterly sales reports.
• Prepare the annual Marketing Budget and Expenses Report.
• Assist with corporate events, including Employee Appreciation, Fundraising, and the Christmas Luncheon.
• Assist with marketing and promotions, including trade shows and conferences.
• Make necessary arrangements for meetings, including preparing agendas, issuing meeting invitations, and taking minutes.
• Monitor project timelines and follow up on pending tasks.
• Provide general administrative support as needed, as well as other duties that may arise.