Executive Assistant

at  Ascentech Services Limited

Ascentech Services Limited is a full-fledged Human Resource Solution Provider incorporated in 2013 with its Head Office in Lagos, Nigeria. We are committed to forging long-term partnerships with our clients by creating and delivering robust and flexible services that address the changing needs of their business.
We are recruiting to fill the position below:

POSITION SUMMARY

• We’re seeking an experienced Personal Assistant to support our CEO, managing their schedule, communications, and administrative needs.
• The ideal candidate will anticipate needs, handle details confidentially and professionally, and work closely with the executive to achieve organizational goals.

QUALIFICATIONS

• BSc/HND in Business Administration, Communications, or related field (preferred).
• 2 years of experience as an executive assistant or similar role supporting senior leadership.

Skills:

• Excellent organizational, multitasking, and time management skills.
• Strong written and verbal communication skills.
• Proficient in office software (Microsoft Office, Google Workspace).
• Ability to handle confidential information with discretion.
• Professional demeanor and proactive attitude.

Personal Attributes:

• High integrity and professionalism.
• Strong attention to detail.
• Ability to work independently and adapt to changing priorities.
• Positive, proactive, and solutions-oriented mindset.

Calendar and Schedule Management:

• Coordinate complex scheduling, internal/external meetings, events, and travel arrangements.
• Ensure up-to-date schedules and effective meeting planning.

Communication Handling:

• Manage executive communications (calls, emails, messages) with professionalism and discretion.
• Draft, edit, and review correspondence, presentations, and reports.

Travel and Event Coordination:

• Arrange travel plans (flights, accommodations, transportation, itineraries).
• Organize company events, meetings, or client gatherings.

Project Management and Support

• Assist with key projects, tracking progress, timelines, and deliverables.
• Conduct research, gather data, and prepare reports/presentations.

Document and Records Management:

• Organize and maintain documents, files, and records.
• Handle confidential documents, ensuring security and compliance.

Expense Reporting and Budget Management:

• Track executive expenses and prepare expense reports.
• Assist with budget tracking and resource allocation.

Relationship Management

• Build and maintain strong relationships with internal/external stakeholders.