Executive Assistant

at  Ascential

We’re looking for an Executive Assistant to join our team in Singapore as part of our Operations function.
Your Role: You’ll be the right hand, the gatekeeper, and the ultimate organiser for two key roles in the region: The SVP for Lions Division APAC and the SVP for Money2020 Asia.

Key Responsibilities

• Problem-Solver Extraordinaire: Anticipate and address issues before they become roadblocks.
• Liaison Leader: Communicate with customers, suppliers, senior management, and employees with an approachable and can-do attitude, always coming from a professional and empathetic approach. Showtime Extraordinaire: When it’s go time, you’re the maestro on site. Be one step ahead on-site. Manage schedules, emotions, and timings of our exec team as they power through long days, media interviews, customer interactions, and so much more.
• Calendar Mastery: Full calendar management with heavy scheduling of meetings and calls across multiple calendars and time zones.
• Keeper of Secrets: Handle confidential information with the utmost discretion and integrity.
• Inbox Magician: Manage executive inboxes and emails with precision ensuring that leadership responds and focuses on only the most important emails.
• Communication Dynamo: Be the voice and ears of your executives, handling correspondence with air and professionalism.
• Presentation Pro: As a partner to your executives, assist in preparation of presentations, sheets, and documents to be shared for large group meetings.
• Minutes Maven: Where and when required, take minutes and actions in meetings, provide agendas in advance, follow up on outstanding actions, and offer support where needed.
• Event Organiser: Coordinate in partnership with the operations team company events in line with business requirements, including strategy days and social events.
• Travel Guru: Using our booking agency, arrange complex worldwide travel with ease.
• Admin Ace: Handle weekly admin tasks, like booking desks and meeting rooms for the teams onsite and any other tasks that might arise.
• Expense Champion: Manage and complete expense claims promptly

Your Experience

• You have worked directly for and with executive level leaders with executive level
• expectations. You have a proven track record as an Executive Assistant or mid level role in
• operations.
• Organisational mastery, stellar communication, and proficiency in office systems (Google, MS
• Office, ERP systems).
• A blend of professionalism, self-motivation, and the ability to juggle multiple tasks without
• breaking a sweat.

If you don’t meet every single requirement, we’d still encourage you to apply. At Ascential, we are committed to creating a diverse, inclusive and authentic workplace, so if you are excited about this role we would still like you to apply.
Who are we?
Ascential takes the world’s leading brands to the heart of what’s next for their industries.
We do this through our events, intelligence products and advisory services. Our 700+ people serve a global customer base from more than 100 countries in the large and growing Marketing and Financial Technology sectors. Ascential is part of the Informa Group. Find out more here:
ascential.com
Why Choose Us?
Two divisions. Three continents. One great culture - we want working for Ascential to be the best career move you’ve ever made.
Ascential is a people-powered company, and we’re committed to supporting
diversity, equity and inclusion
. We publish an annual DEI Report, setting out our goals and progress. We invest in Employee Groups including Able to Thrive, Ascential Pride, Black in Business and Empower Women’s Network. And our inclusive recruitment practices and early talent programmes help us to bring curious, passionate people from every walk of life into our team.
We’re committed to ensuring that the impact of our business on our environment - and the communities we operate in - is a positive one. That means making sure that each event we run is the most sustainable it’s ever been. We also default all of our pension plans to sustainable options, so that our people’s savings are invested in ways that help rather than hinder our planet.
Helping people to connect and drive progress isn’t a business-only goal. We know that the world is a better place when we lead with heart, so we support charitable causes that make a difference. We provide opportunities to give back through Volunteer Days and our charity partnership with Media Trust.
We value output, not hours. Most of our roles ask for 1-2 days a week in your nearest office. But if that’s not possible for you, let’s talk. Flexible work conversations are actively encouraged here.

Only you know what’s most important to you. That’s why we offer a benefits and wellbeing package that you can tailor to your needs. Some of these include:

• 20 days of holiday per year
• Private Medical Insurance & Life Assurance
• CPF, helping you set aside funds to build a strong foundation for retirement.
• Access to either our commission, bonus or profit share schemes, dependent on the role
• Employee assistance programme
• Volunteering opportunities
• Option to opt into the Ascential Shares Scheme
• Learning and development opportunities, to encourage and empower everyone to grow

We want to ensure everyone has the opportunity to perform their best when interviewing, so if you require any reasonable adjustments that would make you more comfortable during the process, please let us know so that we can do our best to support you.
If we inspire you, why not join and inspire us? Find out
mor

• Problem-Solver Extraordinaire: Anticipate and address issues before they become roadblocks.
• Liaison Leader: Communicate with customers, suppliers, senior management, and employees with an approachable and can-do attitude, always coming from a professional and empathetic approach. Showtime Extraordinaire: When it’s go time, you’re the maestro on site. Be one step ahead on-site. Manage schedules, emotions, and timings of our exec team as they power through long days, media interviews, customer interactions, and so much more.
• Calendar Mastery: Full calendar management with heavy scheduling of meetings and calls across multiple calendars and time zones.
• Keeper of Secrets: Handle confidential information with the utmost discretion and integrity.
• Inbox Magician: Manage executive inboxes and emails with precision ensuring that leadership responds and focuses on only the most important emails.
• Communication Dynamo: Be the voice and ears of your executives, handling correspondence with air and professionalism.
• Presentation Pro: As a partner to your executives, assist in preparation of presentations, sheets, and documents to be shared for large group meetings.
• Minutes Maven: Where and when required, take minutes and actions in meetings, provide agendas in advance, follow up on outstanding actions, and offer support where needed.
• Event Organiser: Coordinate in partnership with the operations team company events in line with business requirements, including strategy days and social events.
• Travel Guru: Using our booking agency, arrange complex worldwide travel with ease.
• Admin Ace: Handle weekly admin tasks, like booking desks and meeting rooms for the teams onsite and any other tasks that might arise.
• Expense Champion: Manage and complete expense claims promptl