Executive Assistant

at  Aviva

Executive Assistant
Salary – Circa £52,000
Aviva’s Insurance, Wealth, and Retirement (IWR) is a dynamic growing business, and this is a fantastic opportunity to be a part of it.
In this role, you will be supporting two IWR senior leaders to assist in managing workloads, important papers, and busy schedules. If you are looking for a challenge this could be the role for you!
A bit about the job:
You will work closely, and as part of the Senior Leadership teams to ensure smooth running functions. This is an exciting and varied role which reaches across the whole of the Insurance, Wealth, and Retirement business.
The role holder must have strong organisational skills, the ability to work independently and collaboratively, as well as being able to manage multiple priorities to meet all expected deliverables.
Responsibilities include assisting on communications, planning departmental events, the prioritisation of work and actions, diary and inbox management, meetings management all while maintaining a high degree of professionalism, confidentiality, and efficiency. You will also be responsible for coordinating actions from formal meetings, ensuring they are given to appropriate owners and completed.

Skills and experience we’re looking for:

• High-level executive assistant experience supporting senior managers, providing inbox and diary management is required.
• Strong minute writing & note taking experience for internal team meetings is essential.
• Organising and coordinating high-level meetings, conferences, volunteering days and offsite team building events for small and large-scale teams.
• Experienced in running your workload effectively with the ability to juggle multiple tasks and managing priorities, with excellent networking, planning, prioritisation/re-prioritisation, time management and organisation skills.
• Excellent stakeholder management skills with experience of communicating with varying levels of internal and external stakeholders.

What you’ll get for this role:

Our purpose - with you today, for a better tomorrow – is a promise we make to our colleagues too. And one of the ways we live up to that promise is by investing in you. We have so much to offer when it comes to being an Aviva colleague.

• Salary – Circa £52,000 (depending on location, skills, experience, and qualifications)
• Bonus opportunity - 8% of annual salary, actual amount depends on your performance and Aviva’s
• Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in
• 29 days holiday plus bank holidays, and you can choose to buy or sell up to 5 days
• Up to 40% discount on Aviva products, and other retailer discounts
• Up to £1,200 of free Aviva shares per year through our Matching Share Plan and share in the success of Aviva with our Save As You Earn scheme
• Outstandingly supportive policies including parental and carer’s leave
• Flexible benefits to suit you, including sustainability options such as cycle to work
• Make a difference, be part of our

Aviva Communities

and use your 3 paid volunteering days to help others

• We take your well-being seriously with lots of support and tools

Take a look
to learn more. Put a salary into this calculator to see what your total Aviva Reward could be.
Aviva is for everyone:
We’re inclusive and
welcome everyone
– we want applications from people with diverse backgrounds and experiences. Excited but not sure you tick every box? Research tells us that women, particularly, feel this way. So, regardless of gender, why not apply. And if you’re in a job share just apply as a pair.
We flex locations, hours, and working patterns to suit our customers, business, and you. Most of our people are smart working – spending around 50% of their time in our offices every week - combining the benefits of flexibility, with time together with colleagues.
To find out more about working at Aviva take a look
here
We interview every disabled applicant who meets the minimum criteria for the job. Once you’ve applied, please send us an email stating that you have a disclosed disability, and we’ll interview you.
We’d love it if you could submit your application online. If you require an alternative method of applying, please give Anna Bui a call on 020 4571 9950 or send an email to
anna.bui@aviva.co

• Salary – Circa £52,000 (depending on location, skills, experience, and qualifications)
• Bonus opportunity - 8% of annual salary, actual amount depends on your performance and Aviva’s
• Generous pension scheme - Aviva will contribute up to 14%, depending on what you put in
• 29 days holiday plus bank holidays, and you can choose to buy or sell up to 5 days
• Up to 40% discount on Aviva products, and other retailer discounts
• Up to £1,200 of free Aviva shares per year through our Matching Share Plan and share in the success of Aviva with our Save As You Earn scheme
• Outstandingly supportive policies including parental and carer’s leave
• Flexible benefits to suit you, including sustainability options such as cycle to work
• Make a difference, be part of our