Executive Assistant

at  BC Housing

POSITION SUMMARY

Reporting to the VP Strategy and Innovation, the Executive Assistant facilitates the flow of information between the VP, CEO’s Office, Executive Committee, external stakeholders and other BC Housing team members. He/She/They undertake confidential and sensitive assignments, as well as special projects, as directed by the VP. The position is responsible for resolving issues, bringing forward matters that require immediate action to the VP and responding promptly to the CEO’s Office, senior management requests and enquiries from Stakeholders. The role is responsible for managing team, consultant and travel budgets, expense management for the VP, planning and coordinating meetings, and maintaining relationships with a broad variety of stakeholders in fulfilling Branch objectives.

EDUCATION & EXPERIENCE:

• Diploma in Business Administration or other related discipline.
• Considerable experience managing the administrative operations of a senior executive’s office in a large-multi-faced organization.
• Or an equivalent combination of education, training and experience acceptable to the Employer

KNOWLEDGE, SKILLS AND ABILITIES:

• Sound knowledge of the principles and practices of managing an office for a senior executive.
• Sound knowledge of public sector work and the role of community service organizations.
• Sound knowledge of administrative and basic accounting processes and procedures.
• Ability to exercise judgement, diplomacy and tact in dealing with varied day-to-day issues.
• Excellent verbal and written communication, interpersonal, organizational, analytical, problem-solving, time management and expediting skills.
• Excellent computer skills, including a high level of technical proficiency with Microsoft Office products including Word, Excel, and PowerPoint.
• Ability to work independently or as part of a team.
• Ability to liaise effectively with senior managers and facilitate the completion of various activities on behalf of the VP.
• Ability to assess issues, conduct research and prepare reports and correspondence utilizing various Information Technology platforms.
• Ability to work well in a dynamic work setting, managing multiple issues and projects, coordinate work with others, keep senior management apprised of major issues, with the ability to manage changing priorities.
• Ability to foster strong working relationships with internal staff and various external officials and stakeholders to ensure cooperation and good information flow between offices.
• Ability to be proactive, anticipate issues and present options to resolve them.
• Ability to demonstrate a strong commitment to equity, diversity, and inclusion, and to serving people who are low-income, Indigenous, racialized, disabled, LGBTQ+, or other marginalized communities.
• Ability to work effectively under pressure and manage competing priorities with utmost professionalism.

• Join one of BC’s Top Employers!
• Be part of an exceptional company culture with great employee benefits and a healthy work/life balance!