Executive Assistant

at  Broadway National Group

OUR FAMILY

Broadway National, one of Inc. 5000’s fastest growing privately owned companies, provides national and international Property Management services to high profile clientele throughout a wide range of businesses. Such businesses include Tech, Restaurant, Super Market, Facility Maintenance, Retail, Specialty and more.

JOB QUALIFICATIONS:

• Bachelor’s degree in business or a related field
• 3+ years relative experience
• Excellent communication skills both verbal and written
• Excellent Computer skills & proficient in Microsoft Office
• Experience with/knowledge of Salesforce
• Organized and detail oriented
• Excellent interpersonal skills and professional demeanor
• Flexible, reliable, and dependable
• Ability to work independently, a self-starter

• Assisting the CEO
• Heavy calendar management for CEO; coordinates day-to-day activities and advises of commitments and obligations
• Coordinating and managing travel arrangements; creating itineraries that involve different time zones, airline, car and hotel preferences, client contact details, materials needed for meetings, etc.
• Coordinating project-based work; typing/preparing proposals, change orders, bid packages, RFP’s, assist in setting up new contracts, presentation material, etc.
• Vetting emails/calls and responding where necessary on behalf of CEO & Sales team.
• Assisting in the review and preparation of presentation materials
• Performing general administrative support such as answering phones, copying, faxing, scanning, filing, mailing, printing, binding, creating, and submitting expenses etc.
• Composing, editing, and/or proofreading a variety of documents, many of sensitive and confidential nature, including correspondence, meeting agendas, organizational charts, reports, proposals, agreements, contracts, and personnel documents
• Arranging group and individual meetings with employees from all levels in the organization, consultants, vendors, etc.
• Recording meeting minutes as directed
• Event planning and other ad hoc tasks and projects as needed