Executive Assistant

at  Buddle Findlay

THE OPPORTUNITY

An opportunity has arisen for an outstanding Executive Assistant to support our Chief Executive, based in our Wellington office. This role is suited to someone with excellent communication skills, a strong sense of time management, has a positive and proactive approach, and who can foster authentic relationships with a broad range of people in the business. The anticipated start date for this role is 9 September 2024.

WHAT MATTERS TO US

We value people who bring a different perspective, who are passionate, curious, client focused and innovative. As the Executive Assistant to the Chief Executive, your role has a direct impact on the success of our people and the firm and is a role we immensely value. We are looking for someone who ideally:

• Has prior experience as an Executive Assistant within a professional services or comparable high-performing environment,
• Thrives in high pressure situations, who can remain calm and create clarity about the next steps to take,
• Exercises discretion and confidentiality in all situations,
• Is a team player and fosters relationships with people at all levels,

• Anticipates what’s coming, is proactive and knows how to plan in advance,Has experience with document management; in particular, MS Word, MS Excel, MS Outlook, MS PowerPoint to an intermediate/advanced level.

ABOUT US

We are a full-service commercial law firm with three offices, 45 partners and over 300 permanent people. Our culture and the focus on collaboration is the foundation of who we are and in joining us, you will feel valued, connected and supported. You will work in a collaborative environment where you can grow while feeling balanced in your personal and professional life. We celebrate diversity and are committed to creating an inclusive environment for all employees, regardless of race, age, gender, sexual orientation, disability, ethnicity, or any other aspect. We welcome applications from individuals of all backgrounds, experiences, and perspectives.

TO APPLY

If you are looking for a role that is highly impactful and rewarding, and you can see yourself being part of our collaborative team, then we would love to hear from you. Please send us your CV and cover letter about why you are interested in this role by clicking the ‘APPLY’ button.
For any questions about this role, contact Harri (Talent Attraction Specialist, People and Culture) at harrison.deiongh@buddlefindlay.com or on +64 363 0607.
All applications and enquiries are treated with the strictest of confidence.
Applications will be reviewed as they come in.

THE ROLE

This role provides a good variety of challenging work in a professional and fast paced but dynamic environment. Reporting to the Chief Executive, you will primarily be responsible for providing complete administrative support to ensure the Chief Executive is able to carry out his responsibilities in a structured and effective manner. You will achieve this by working flexibly with him to ensure timely and accurate delivery of all requirements and your tasks will span across Board of Management, AGM, diary management, travel arrangements, event planning, annual general meetings, and general tasks supporting the Chief Executive. Secondarily, you will also provide administrative support to the Senior Leadership Team (SLT) when required.

Although no two days are the same and this is not an exhaustive list of responsibilities, you can expect to regularly work on:

• The Chief Executive’s diary, planning meetings, travel arrangements and bookings for events
• Board meetings, Board papers, presentations, and annual tasks such as Board elections,
• Events from start to finish, enlisting assistance from our Client Experience team if required,
• Upcoming meetings and events by pre-empting what is required by the Chief Executive and ensure he is adequately prepared,

• Incoming phone calls, emails and requests whether internal or external, andFiles and documents, expenses, and ensure that there is always accurate record keeping.

We value people who bring a different perspective, who are passionate, curious, client focused and innovative. As the Executive Assistant to the Chief Executive, your role has a direct impact on the success of our people and the firm and is a role we immensely value. We are looking for someone who ideally:

• Has prior experience as an Executive Assistant within a professional services or comparable high-performing environment,
• Thrives in high pressure situations, who can remain calm and create clarity about the next steps to take,
• Exercises discretion and confidentiality in all situations,
• Is a team player and fosters relationships with people at all levels,
• Anticipates what’s coming, is proactive and knows how to plan in advance,Has experience with document management; in particular, MS Word, MS Excel, MS Outlook, MS PowerPoint to an intermediate/advanced level