Executive Assistant Business Partner

at  Intuit

OVERVIEW

Come join Intuit as Senior Executive Assistant Business Partner in Toronto. We are searching for an experienced, reliable, detail-oriented Senior Executive Assistant Business Partner (EABP) to be part of our team. The EABP will support VP level in addition to 1-2 Director level leaders, and will be responsible for performing a wide variety of administrative duties. The ideal candidate will have experience supporting multiple leaders in a fast paced environment, possess extreme attention to detail as well as the ability to multitask, juggle changing priorities and work independently. Intuit is exercising a hybrid approach to work, with the expectation of working in our Toronto office at least 2x days per week.

The role’s key tasks are:

• Have a keen understanding of the organization – the vision, business direction, and mission
• Taking the initiative on researching, implementing, and improving systems and processes
• Diary management: maintains executive’s appointment schedule by planning and scheduling meetings, conferences and video conferences across multiple time zones.
• As a member of your exec’s leadership team, drive op mechs with operational rigour and provide guidance to the broader team. Prepare meeting agendas and take minutes/actions during meetings
• Arrange corporate travel including flights, transportation and lodgings and prepare itineraries and agendas
• Organise key internal events for the Executive/s the role supports
• Grow and maintain strong working relationships with onsite and global EABPs. Work with those teams & Engagement Lead to deliver awesome site and virtual event experiences
• Submit expenses on a monthly basis ensuring adherence of corporate policies
• Solve simple IT and facilities problems and liaise with the relevant department when necessary
• Prepare and/or handle confidential material appropriately, whether verbal or writte

Additional responsibilities involve:

• Assist senior leaders and others in the department on an ad hoc basis
• Compliant with all policies, procedures, legal and regulatory requirements
• Navigates & uses systems and business tools to assist in core responsibilities, ensuring executives and teams are aware of any changes
• Requesting Requisitions/POs for departments
• Support VPs and senior visitors from other company locations
• On-boarding new staff members that will report to his/her line manager
• Strong collaboration with the GBSG International EABP Team, sharing best practice and priorities across Intuit Mailchimp & Intuit Quickbooks
• Coordinating project resources within a defined budget, project scope and predetermined schedule in close collaboration with stakeholders across the organizatio