Executive Assistant

at  Calvary Robotics

Description:

The Executive Assistant (EA) plays a pivotal role in providing high-level support for the CEO and other designated executives. Core responsibilities include the coordination of complex calendars and schedules, preparing high-quality presentations, attending key meetings, taking detailed minutes, processing expense reports, and ensuring the smooth implementation of administrative policies. Acting as a facilitator, communicator, and problem solver the EA ensures that focus remains on strategic priorities. This role requires a high degree of discretion, superior organizational skills, attention to detail, and proactive thinking to anticipate and address needs effectively.

• Executive support of calendars, daily tasks, queries and activities
• Plan and organize meetings/events including agendas, travel, minutes & action items
• Maintain and track goals, procedures, policies, and initiatives
• Other projects and administrative tasks as assigned
• Effectively manage tasks and priorities for multiple executives
• Proactively anticipate needs and identify ways to improve efficiencies
• Organizational ability to manage inquiries and information quickly and effectively
• Build and maintain strong relationships at all levels inside the company and with customers
• Attention to detail to ensure accuracy and quality in all tasks
• Problem solving ability to address issues, find solutions and make decisions
• Professional written and verbal communication skills
• Ability to remain calm under pressure and adjust to changing priorities

Requirements:

Associate or bachelor’s degree from an accredited university is preferred

• 3-5 years of experience as an executive or administrative assistant, directly supporting senior management; C-level experience preferred
• Experience working in manufacturing or engineering environment preferred
• Strong multitasking skills to manage competing priorities and tight deadlines
• Proficiency in multiple calendar management, scheduling meetings, and coordinating logistics
• Ability to translate ideas into actionable plans and ensure successful implementation
• Proven ability handling confidential information, adhering to policies and maintaining confidentiality
• Advanced proficiency in Microsoft 365 (Word, Excel, Outlook, PowerPoint, Teams, SharePoint)
• Concur Travel & Expense experienced preferred

• Executive support of calendars, daily tasks, queries and activities
• Plan and organize meetings/events including agendas, travel, minutes & action items
• Maintain and track goals, procedures, policies, and initiatives
• Other projects and administrative tasks as assigned
• Effectively manage tasks and priorities for multiple executives
• Proactively anticipate needs and identify ways to improve efficiencies
• Organizational ability to manage inquiries and information quickly and effectively
• Build and maintain strong relationships at all levels inside the company and with customers
• Attention to detail to ensure accuracy and quality in all tasks
• Problem solving ability to address issues, find solutions and make decisions
• Professional written and verbal communication skills
• Ability to remain calm under pressure and adjust to changing prioritie