Executive Assistant: Charity & Philanthropy

at  The Blair Partnership

ROLE TITLE EA to Founding Partner: Charity & Philanthropy
LOCATION London
REPORTING TO Head of Founding Partner’s Office

WHO WE ARE

The Blair Partnership is a literary and entertainment agency. We offer our clients a broad range of services including rights management, client representation and franchise management. As part of those services, we help to manage several companies on behalf of our client J.K. Rowling.

There are three core pillars to The Blair Partnership’s business activity:

• Franchise Management – which encompasses brand & franchise vision and strategy, creative strategy & direction, product development, brand management & comms for the Wizarding World franchise.
• Client Management - we represent our clients’ literary and entertainment rights portfolios and pursue commercial opportunities for our clients through deal making in the UK, US and internationally, partner management and backlist rights management.
• Governance & support - we provide governance and support to companies owned by J.K. Rowling and Neil Blair. As part of that support, we cultivate close collaboration & strong, cohesive working practices between all the businesses.

Our vision remains to shape, nurture and grow the most imaginative and engaging brands for generations to come, working with our clients. Our mission is to shape and connect stories to their audiences.
In addition to leadership of The Blair Partnership as Founding Partner, Neil Blair is involved in a number of high level charitable and social justice initiatives, including trustee and chair positions, and extensive philanthropic activities.
We are committed to creating an environment where our staff, clients & partners can tell their stories and achieve their potential whatever that may be. We are committed to representing a diversity of skills, experiences, perspectives, and backgrounds. We strive to make this a business that is welcoming, supportive and empowering; where all voices can be heard. It’s a work in progress and we know there is always more we can do.
Find out more about what it’s like to work here: https://www.instagram.com/theblairpartnership

IN SUPPORT OF FOUNDING PARTNER ACROSS CHARITY & PHILANTHROPY:-

• Overseeing the Founder’s charity, philanthropic and social justice interests, including:
• Board Chair position/s
• Trusteeship of multiple charities covering sport, arts & entertainment, and social justice
• Medical research programme
• Family foundation (Jigsaw Network CIO) – donations
• Board meetings
• Lumos Luminaries Giving Circle (arranging meetings and assisting in seeking new members with Lumos)
• Manage projects as directed by the Founding Partner
• Gatekeeper and initial point of contact for all philanthropic communications to Founding Partner including exclusive ownership of Founding Partner’s dedicated ‘philanthropy’ email account
• Proactive diary management
• Close communication and collaboration with Head of Founding Partners’ office to ensure seamless coordination across Charity & Philanthropic / Business & Personal priorities
• Creation and maintenance of master contacts database
• Organising travel and leisure bookings – flights, rail travel, cars, restaurants
• Preparation, planning and scheduling of meetings:
• Booking meeting spaces and online meetings
• Providing presentation materials where necessary
• Developing and distributing agendas in advance
• Taking meeting actions and ensuring they are completed in a timely fashion
• Liaising with VIP clients and contacts
• Event planning, execution, and budget management (charity receptions, dinners, galas etc – (usually only if event is hosted by Founding Partner)). This may include:-
• Negotiating with suppliers, contractors, and external organisations
• Monitoring associated project timescales, costs, and resources
• Management of invitations to and RSVP’s for events
• Management of fundraiser - comms, tracking and recording donations, thanking contributors
• Drafting communication on behalf of Founding Partner
• Providing monthly update to FP on status across all C&P endeavours

In support of Head of Founding Partner’s Office-

• General administrative support in service of Founding Partner as directed including:
• Wellness & Medical - scheduling of appointments and mgmt. of related insurance claims
• Leisure – guests and ticketing for sporting fixtures
• Ad hoc diary and related administrative tasks

OVERALL PURPOSE OF THE JOB

The EA, Charity & Philanthropy, will provide comprehensive administrative and project management support to the Founding Partner. He/she will also provide supplementary administrative support to the Head of the Founding Partner’s Office, in their work for the Founding Partner.