Executive Assistant

at  CIG Motors Ltd

• The Executive Assistant (EA) will play a pivotal role in supporting the daily operations and strategic initiatives of the Senior Adviser on Government Relations.
• This position requires a highly organized, proactive, and confidential individual who can anticipate the needs of their executive and manage their schedule efficiently.

REQUIREMENTS

• Proven 2-4 years of working experience as an Executive Assistant or similar administrative role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and accuracy.
• A proactive and problem-solving mindset.

• Oversee the day-to-day operations of the Executive’s office, including maintaining a clean and organized workspace.
• Manage office supplies and equipment.
• Coordinate office maintenance and repairs.
• Coordinate meeting logistics, including room reservations, catering, and audiovisual equipment.
• Prepare and process travel expense reports.
• Coordinate visas and passports as needed.
• Prepare meeting agendas and minutes.
• Maintain a comprehensive calendar of the Executive’s commitments, ensuring timely and accurate scheduling.
• Arrange travels, including flights, accommodations, and transportation.
• Draft and prepare correspondence, including emails, letters, and memos.
• Manage and prioritize incoming calls and emails.