Executive Assistant
at Citadel Drilling
Calgary, AB, Canada -
| Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
|---|---|---|---|---|---|---|---|
| Immediate | 23 Jan, 2025 | Not Specified | 24 Oct, 2024 | N/A | Management Skills,Communication Skills,Confidentiality | No | No |
Required Visa Status:
| Citizen | GC |
| US Citizen | Student Visa |
| H1B | CPT |
| OPT | H4 Spouse of H1B |
| GC Green Card |
Employment Type:
| Full Time | Part Time |
| Permanent | Independent - 1099 |
| Contract – W2 | C2H Independent |
| C2H W2 | Contract – Corp 2 Corp |
| Contract to Hire – Corp 2 Corp |
Description:
Responsibilities:
- Coordinate scheduling and data content and flow for board meeting presentations.
- Create and upload workbooks for board presentations on Board Effect
- Attend Board meetings and create minutes, circulate for signatures and forward to legal
- Coordinate donations; create notice, distribute, contact recipients and file receipts
- Coordinate and order service awards, employee promotional gifts and gift cards
- Maintain professionalism and strict confidentiality with all materials.
- Organizing the incoming flow of work, prioritizing requests, maintaining a monitoring system, and following-up to ensure timely responses; preparing for meetings and arranging teleconferences.
- Takes actions in drafting correspondence and forwarding for action and/or distributing for information.
- Obtains, compiles and extracts information from files, publications, internet, databases and other sources to prepare documents and papers.
- Organizes meetings, including but not limited to, acting as a liaison, contacting participants, preparing documentation for distribution, and coordinating administrative and logistical arrangements.
- Following the meetings, draft minutes and circulates to participants.
- Issues purchase requisitions for supplies and equipment, and reviews requests for payments.
- Administration of the stock option plan, with assistance from Finance
- Assist Executives with certain communications/emails, logistics, expense reports and travel arrangements.
- Other corporate and department-level administrative support duties as assigne
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Executive Office
HR / Administration / IR
Management
Graduate
Proficient
1
Calgary, AB, Canada
