Executive Assistant

at  Coastline Equity

We are looking for a dynamic Part-time Virtual Executive Assistant to support our Client with a focus on real estate operations. This role is crucial in managing back-office functions, handling communications, and ensuring the smooth running of various administrative tasks. The ideal candidate will have experience in commercial real estate brokering and be proficient in industry-specific software.

REQUIREMENTS

• Manage back-office tasks, including organizing and maintaining files, documents, and databases.
• Handle emails and phone calls on behalf of the executive, ensuring prompt and professional communication.
• Collect, analyze, and store data relevant to real estate operations, investor groups, and market trends.
• Maintain and update databases, ensuring accuracy and accessibility of information.
• Act as the primary point of contact for investor groups, coordinating communications and meetings.
• Provide direct support to Matt Shaw, assisting with day-to-day operations and special projects.
• Utilize industry-specific software, including CoStar, LoopNet, MLS, Realmax CRM, and DTX, to manage real estate listings, track leads, and generate reports.
• Ensure tasks are completed efficiently and accurately, with a focus on data-driven decision-making.
• Proactively ask questions and seek out information to ensure a thorough understanding of tasks and responsibilities.

SKILLS AND COMPETENCIES:

• Go-getter attitude with a proactive approach to problem-solving.
• Strong attention to detail and commitment to accuracy.
• Ability to learn new software and technologies quickly; tech-savvy.
• Data-driven mindset with a focus on completion of tasks and achieving results.
• Excellent communication skills, both verbal and written.
• Self-learner with the ability to work independently and take initiative.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.

QUALIFICATIONS AND EDUCATION:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Minimum of 2 years of experience in commercial real estate brokering or a related field.
• Proven experience with industry-specific software such as CoStar, LoopNet, MLS, Realmax CRM, and DTX. Or similar.

EXPERIENCE:

• At least 2 years of experience in commercial real estate brokering or a similar role.
• Demonstrated proficiency in using software tools and CRM systems relevant to real estate operations.
• Experience in managing communications, data collection, and database maintenance in a professional setting.

Please refer the Job description for details