Executive Assistant

at  Coley Rau Team with Cross Country Mortgage

Are you a proactive, highly motivated professional eager to take on a versatile role with significant growth potential? We’re seeking an Executive Assistant to support our Lead Supervisor. In this essential role, you’ll manage calendars, coordinate travel, organize filing systems, and ensure smooth day-to-day office operations. The ideal candidate will thrive in a fast-paced environment, have a passion for planning and organization, and embrace new challenges with enthusiasm. As the right-hand support to the Lead Supervisor, you’ll play a pivotal role in driving their success and the efficiency of the team. If you’re ready to take on more responsibility and make a meaningful impact, we’d love to hear from you!
In this role, you’ll be an integral part of ensuring the seamless flow of daily operations. You’ll handle scheduling, travel coordination, communication, and basic bookkeeping tasks, all while contributing to the organization’s overall efficiency. This is a dynamic position that requires strong attention to detail, adaptability, and a proactive approach to problem-solving. If you’re looking for a fast-paced environment where your contributions matter, this is the opportunity for you!

• Manage and maintain the Lead Supervisor’s schedule, ensuring that meetings, appointments, and travel arrangements are well-organized and timely.
• Coordinate travel arrangements, including booking flights, accommodations, and creating detailed itineraries.
• Serve as the main point of contact for the Lead Supervisor, relaying important communications such as phone calls, messages, memos, and emails.
• Perform a variety of additional tasks assigned by the Lead Supervisor, including picking up orders, managing personal mail, and other ad-hoc duties.
• Handle basic bookkeeping duties, ensuring all financial records are accurately maintained and up to date.
• Assist in organizing team meetings and ensuring all materials are prepared and ready for review