Executive Assistant / Construction Administrator

at  Ascender Projects

Executive Assistant / Construction Administrator
We are a growing residential building company in Melbourne, specialising in luxury residential builds. With a strong focus on craftsmanship and client satisfaction, we aim to deliver exceptional results. To continue this commitment and streamline our operations, we’re seeking a proactive, detail-oriented professional to join our team and handle the critical office-side of the business.

EXPERIENCE & SKILLS:

• Previous experience as an Executive Assistant, Construction Administrator, or similar role.
• Proficiency in software like Buildxact, Wunderbuild, Microsoft Office, or similar tools.
• Understanding of residential construction processes is a plus but not mandatory.

THE ROLE:

As our Executive Assistant / Construction Administrator, you will be the backbone of our office operations. Your role is to take ownership of administrative, organisational, and communication tasks. You’ll work closely with the directors to ensure projects run smoothly, schedules are optimised, and no detail is missed.

KEY RESPONSIBILITIES:ADMINISTRATIVE SUPPORT

• Manage emails, respond on behalf of the builder when appropriate, and ensure timely follow-ups.
• Schedule meetings, site visits, and block time for key tasks.
• Keep track of all tasks and promises from meetings, ensuring completion.